Real Estate Transaction and Portfolio Specialist

About Us Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU! Location Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060. Job Summary Provides professional, detail-oriented support for the university's real estate activities, with a primary focus on transaction documentation, portfolio recordkeeping, lease and legal agreement administration, real estate focused research and process coordination. The position supports the Real Estate Director by ensuring accuracy, consistency, compliance, and continuity across real estate transactions and assets in accordance with university policies and Board of Regents (BOR) requirements. Responsibilities KEY RESPONSIBILITIES: 1 - Lease administration, portfolio support and recordkeeping: 1. Maintain accurate and up to date lease records, critical dates, and documentation within the lease administration system. 2. Monitor and track key lease obligation's including renewals, expirations, rent escalations, and compliance milestones'to ensure timely action and prevent operational risk. 3. Support portfolio reporting by preparing summaries, analytics, and dashboards for leadership and cross functional partners. 4. Coordinate with Finance, Legal, and other institutional stakeholders to validate lease data, resolve discrepancies, and ensure consistency across systems. 5. Assist with the management of communications, notices, and documentation related to ongoing lease obligations. 6. Maintain organized, compliant electronic filing systems for all real estate documentation, agreements, correspondence, and project records. KEY RESPONSIBILITIES: 2 - General real estate related tasks: regulatory research, agreement review/drafting, and project support. 1. Conduct research on zoning regulations, land use restrictions, permitting requirements, and other relevant regulatory frameworks to support real estate strategy and decision making. 2. Assist in reviewing, drafting, and preparing real estate¿related agreements such as letters of intent, easements, license agreements, access agreements, and amendments. 3. Coordinate with Legal to ensure all documents align with organizational standards, regulatory requirements, and risk mitigation guidelines. 4. Support real estate, planning, construction, and facility initiatives by preparing documentation, tracking project progress, and assisting with stakeholder coordination. 5. Produce analytical summaries and recommendations based on research findings, market data, and project objectives. 6. Partner with internal teams to ensure alignment across real estate strategy, facility requirements, and long term portfolio planning. KEY RESPONSIBILITIES: 3 - Real estate documentation and transaction coordination: 1. Support end to end transaction processes, including site evaluations, due diligence, approvals, and documentation flow. 2. Coordinate all transaction-related activities with internal partners, brokers, landlords, attorneys, and external consultants. 3. Prepare and manage transaction packages, approvals, and required documentation for acquisitions, dispositions, leases, and renewals. 4. Track transaction timelines, deliverables, and dependencies to ensure milestones are met and issues are escalated appropriately. 5. Facilitate document execution, notarization, and recordation as needed, ensuring accuracy and compliance. 6. Maintain comprehensive records of all transaction activities for audit readiness and organizational transparency. Required Qualifications Educational Requirements Bachelor's degree from an accredited institution of higher education in real estate, business administration, public administration, planning, finance, economics, geography, legal studies, or a related field; or an equivalent combination of education and experience. Required Experience Three (3) years of progressively responsible experience in commercial real estate, public-sector real estate, legal or paralegal work, property administration, lease administration, or transaction support involving documentation management, coordination, and recordkeeping. Preferred Qualifications Preferred Educational Qualifications Undergraduate or advanced degree from an accredited institution of higher education in related field Preferred Experience Experience in higher education, public-sector, government, healthcare or institutional real estate Demonstrated experience and familiarity with legal documents such as real estate contracts, easements, land use regulations, and entitlement processes Experience coordinating with attorneys, planners, brokers, or government agencies Experience maintaining lease abstracts, asset inventories, or contract tracking systems Proposed Salary The budgeted salary range is $69,280 to $80,000. Offers are based on relevant experience. Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits. Knowledge, Skills, & Abilities ABILITIES Ability to manage records, track deadlines, and maintain organized files across multiple projects Ability to balance professional judgment with administrative responsibilities Ability to work independently while supporting senior leadership Able to handle multiple tasks or projects at one time meeting assigned deadlines KNOWLEDGE Working knowledge of real estate terminology, contracts, and transaction processes SKILLS Strong attention to detail and commitment to documentation accuracy Proficiency with standard office software and document management systems Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite) Strong written communication skills, including the ability to summarize complex information clearly Strong attention to detail and follow up skills Strong customer service skills and phone and e-mail etiquette USG Core Values The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community. For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, View email address on click.appcast.io. Other Information This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is not considered a position of trust. This position does not require a purchasing card (P-Card). This position may travel 1% - 24% of the time Background Check * Standard Enhanced * Education Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility. All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.