Admin & Operations Associate

Job Description

Job Description

Admin & Operations Associate

Hansung Beauty Group

We are an Asian beauty expert group who are expertized in digital marketing, eCommerce and B2B distribution in North America. Be part of our team for big Korean and Japanese Beauty brands, one of the fastest growing in beauty industry.

We are seeking a highly organized and proactive Office Administrator to oversee daily office operations, product sample management, and administrative support. This role plays a key part in maintaining operational efficiency, coordinating brand samples for internal teams and retail partners, and ensuring smooth office functionality in a fast-paced distribution environment.

1. Sample Management

• Manage inbound and outbound product samples
  
• Track sample inventory and maintain organized storage system
  
• Coordinate sample shipments to retailers, media, and partners
  
• Maintain detailed sample log and distribution records
  
• Support Sales and Marketing teams with sample preparation for meetings and line reviews

2. Office Administration

• Oversee office supplies ordering and inventory management
  
• Coordinate facility maintenance and vendor services
  
• Manage shipping and receiving for office-related items
  
• Handle general administrative duties (filing, document organization, mail distribution)

3. Operational Support

• Assist with event preparation (retail meetings, brand visits, presentations)
  
• Support onboarding logistics (office setup, equipment coordination)
  
• Maintain office cleanliness and organization standards
  
• Coordinate company lunches or internal events (if applicable)

4. Cross-Functional Support

• Work closely with Sales, Marketing, and Operations teams
  
• Provide administrative support to leadership as needed
  
• Assist with basic reporting or data entry tasks

Qualifications

• 1–3 years of office administration experience preferred
  
• Strong organizational and multitasking skills
  
• Detail-oriented and proactive mindset
  
• Basic Excel and Microsoft Office proficiency
  
• Strong communication skills
  
• Ability to handle physical sample inventory (light lifting may be required)

Benefits:

• 401(K)
• Group health insurance
• Paid time off
• Annual incentive bonus based on performance
• Free Lunch
• Employee discount
• More