Facilities Manager

If you have any questions about this position please contactHuman Resources .

The Facilities Manager is responsible for leading facilities operations, maintenance, custodial programs, and managing vendor contracts. This individual works alongside cross-functional teams and departments, balances scheduled maintenance from mechanical and plumbing systems to HVAC and general construction oversight.

Essential Duties and Responsibilities:

The following duties are considered essential to the job. With or without reasonable accommodation, qualified individuals must have the ability to:

• Implement and enforce Facilities policies and procedures; Propose and enforce the annual Facilities budget, working within it once approved and finalized.
• Coordinate and train staff when needed; Problem solve and provide routine reports to the Vice President regarding the performance of the department.
• Work with contractors and suppliers, negotiating contracts (bidding process). Interface with local/state zoning and building regulatory agencies and local law enforcement.
• Provide support by consulting on all physical, mechanical, and structural aspects; Plan, review, and coordinate physical construction activities at Seminary owned properties.
• Confer with the Vice President in identifying strategic projects, estimating the cost and setting project priorities; Propose to the Vice President planning specifications, costs estimates and construction methods; Work closely with other departments to address facility needs.
• Perform general maintenance/repairs such as mechanical, plumbing, electrical, and HVAC at the ONT Campus. Schedule seminary vehicles for regular maintenance.
• Support Facilities staff with repairs of items such as carpentry, drywall, painting, doors, door frames, hardware, roofing, drainage, sprinklers, HVAC, appliance troubleshooting, landscaping, and other items as necessary at Student Housing and PIR Homes and act as back-up support for emergencies and department time off.
• Ensure safety standards are revised and maintained; teach, follow, and enforce safe work practices and procedures. Maintain equipment and tools in proper and safe operating order.
• Respond to alarms and door lock alerts; manage ONT campus facility access systems, including issuing, tracking, and collecting office keys and key cards for staff, auxiliaries, and janitorial services, while maintaining accurate records.
• Maintain and monitor ONT campus emergency equipment and systems, including fire extinguishers and AEDs, ensuring proper functionality, timely servicing, and readiness.
• Manage janitorial and maintenance inventory of supplies, perform administrative tracking of work orders and inspections, and oversee maintenance schedules, equipment servicing, and compliance requirements.
• Respond to emergencies and hazards immediately. Perform emergency/urgent work whenever needed.
• Ensure cross-training occurs within the Facilities Department so staff are prepared to support essential operations, coverage needs, and emergency response.
• Coordinate with utility companies and property management personnel to support facility operations, service needs, repairs, and property-related issues.
• Act as back‑up support for Ontario campus events or other occasions when all hands on deck are needed.
• Perform additional duties as required by management.

Job duties are not limited to the list shown above and may be revised from time to time as deemed appropriate by the Seminary.

Coordination Responsibilities

Responsibilities in accordance with the Seminary’s policies and applicable laws.

Core Values

The candidate must possess a strong commitment to the mission of Gateway Seminary, be an active member of a Southern Baptist Church, and possess a clear understanding of Baptist history, organization, polity, and culture.

Gateway Seminary is a confessional institution owned by the Southern Baptist Convention. While the seminary serves the larger evangelical Christian community, employees must embrace the values and standards the seminary represents as it fulfills its mission of shaping Christian leaders. Employees are expected to abide by the Baptist Faith and Message 2000, as well as our bylaws.

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical: Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.

Service: Manages difficult or emotional situations with reason; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Interpersonal Skills: Possesses high regard for the worth of others; Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Remains open to others’ ideas and tries new things.

Technical Skills: Possesses mechanical aptitude, organizational skills, and familiarity with the operation of power equipment and hand tools commonly used to perform mechanical, plumbing, and electrical repairs in residential and commercial properties. Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

Communication: Speaks clearly and persuasively in positive or negative situations; Demonstrates group presentation skills; Listens and gets clarification; Responds well to questions; Writes clearly and informatively; Varies writing style to meet needs; Presents quantitative data effectively; Able to read and interpret written information. Includes staff in planning, decision‑making, facilitating and process improvement; Takes responsibility for subordinates’ activities; available to staff; Fosters quality focus in others; Improves processes, products and services.

Strategic: Able to look beyond the immediate to envision the changes needed in meeting the needs of tomorrow; able to look beyond the way things have been done to see new approaches.

Teamwork: Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed; Promotes atmosphere of constant improvement.

Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Facilitates group problem‑solving efforts.

Servant Leadership: Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Gives appropriate recognition to others.

Professionalism: Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Maintains the highest integrity.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: Possess a bachelor’s degree in facilities management, or the equivalent experience in related field and 7+ years performing the essential functions of the position.

Language Skills: English Required. Ability to read and interpret documents such as safety rules, operation and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Able to effectively present information and respond to questions from groups of managers, constituents, and the general public.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Software: Experience with Microsoft Office (Word, Excel, PowerPoint, Outlook).

Time Management: Ability to prioritize tasks to consistently meet critical time deadlines.

Other Requirements: Must be available to work nights, weekends, and holidays as needed to respond to urgent or emergency facilities issues. Must possess a valid driver’s license and be insurable by our auto insurance carrier.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to stand; walk and use hands to finger, handle, or feel. The employee should be capable of lifting and/or moving up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. Must be able to drive an automobile and be insurable.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.