Executive Administrative Assistant(Office of Coroner)

Salary: $30,526.92 Annually
Location : 200 N. River Street, Wilkes-Barre, PA
Job Type: Full-time
Job Number: 02009
Department: Coroner
Opening Date: 02/03/2026
Closing Date: Continuous


Description
THIS POSITION WILL REMAIN POSTED UNTIL FILLED
The position is advanced clerical work involving document processing, billing, workflow management, statistical data management and customer service. Work is performed with considerable initiative and independence. Reports directly to the County Coroner and Chief Deputy County Coroner.

Essential Duties and Responsibilities

• Maintain Coroner's calendar, schedule appointments/meetings.
• Submit material to the State when required (including electronically in coroner programs)
• Review all incoming mail, determining the nature, urgency and action required by the office or the Coroner directly
• Respond to requests for documents and general information from the public
• Maintain statistical data on county deaths such as coroner views, motor vehicle fatalities, homicides, etc.
• Maintain office files and other record keeping
• Review all death certificates for cremation purposes in county and process the permits and billing of same
• Assist contract deputy coroners with questions related to their completion of reports in the electronic report management system
• Monitor information regarding the office budget using the county financial software program
• Oversee the ordering of supplies and equipment
• Maintain chain of custody of toxicology samples as well as forward to appropriate agency

• Other duties as assigned

Required Knowledge, Skills and Abilities

• Comprehensive knowledge of procedural requirements of government offices
• Knowledge of English grammar, punctuations, and spelling
• Knowledge of administrative methods and techniques to manage workflow
• Ability to gather and present information
• Proficient in computers and software, including Word, Excel, Outlook
• Ability to take accurate notes of discussions and produce documents from such notes
• Ability to establish and maintain effective working relationships with coroner's staff, law enforcement and the general public
• General knowledge of medical terminology when reviewing death certificates
• Ability to work independently and perform well in a team environment
• Knowledge of standard office procedures and practices such as the types, organizations, and use of standard office files, logs, forms, and letter formats
• Ability to proofread varying types of information for conformance with a prescribed pattern or form, to assure adherence to instructions and clerical office procedures, to maintain consistency of thought and requirements, and for compliance with specific administrative or procedural rules
• Ability to organize work in a manner which ensures smooth processing and accomplishment of priority items on schedule

• Proficient in the use of computers, fax machines, copiers and other related office equipment

Minimum Qualifications

• High School graduate
• Three years experience in a judicial, legal or governmental organization
• Previous experience using computers and software, including Word, Excel, Outlook
• Any equivalent combination of education, experience and training

The County of Luzerne is an EEO/ADA employer
I. Medical Insurance
The coverage begins for the employee the on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents. Cost to the employee to participate in the plan varies by the coverage selection and the number of dependents; and may be subject to collective bargaining agreement. The employee may also elect to opt out of the County's medical insurance if proof of coverage is provided. Under this arrangement, the employee is provided with an annual opt out payment.


II. Vision and Prescription
The coverage begins for the employee on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents. Contributions may vary, subject to collective bargaining agreement.


III. Dental Coverage
The coverage begins for the employee on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents. Contributions may vary, subject to collective bargaining agreement.


IV. Life Insurance
A $50,000 life insurance policy is afforded to full-time employees, unless specified differently in a collective bargaining agreement. It remains in effect as long as the employee is actively employed and terminates upon resignation or retirement.


V. Retirement
All full-time employees and part-time employees working more than 1,000 hours per year qualify for Luzerne County retirement benefits, in which employees must contribute 5% of their earnings, and may choose to add to an additional voluntary contribution, not to exceed an additional 10%.