Procurement and Contracts Support Specialist VI - Procurement & Distribution Branch

Salary Range All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval. Hawaii State Department of Education employees will be placed on the salary range in accordance with Department regulations. Position Title and Salary Procurement and Contracts Support Specialist VI, SR-26: $6,535.00 - $7,952.00 Responsibilities Reviews, analyzes, evaluates, develops and provides recommendations on improving managerial policies, practices, methods, procedures and/or organizational structure including program objectives, work assignments, functions and responsibilities, distribution, work methods and procedures. Identifies space utilization, equipment utilization and records management to improve the efficiency and effectiveness in obtaining the Department of Education’s goals and objectives. Maintains flow and quality of work performed by subordinates to assure timely accomplishments of assigned workload. Assesses status and progress of workload and readjusts priorities as necessary. Obtains assistance from others as necessary to address operational problems not within immediate control. Estimates project completion times. Maintains records of work accomplishments and time expended, production capability and manpower needs. Provides technical advice and expertise to subordinates and assists in their training, supervision and development. Reviews drafts of specifications and special terms and conditions prepared by subordinates for overall technical adequacy. Oversees the implementation of procurement and contracting guidelines, processes and procedures. Recommends policy and/or procedural changes in section operation. Develops and conducts procurement and contracts training program. Conducts special management studies. Conducts comprehensive analysis, evaluation, verification, information gathering and reporting of contractual matters and documents to insure compliance. Establishes and maintains effective working relationships with other state agencies to encourage continuous management improvements. Provide timely and effective consultative and technical management assistance when requested. In addition, may perform and supervise work described at the lower level in relation to the most complex and technical work assignments where recommendations or decisions are considered final. Basic Education/Experience Requirements Graduation from an accredited four-year college or university with a Bachelor’s degree. Excess experience of the type and quality described below or any administrative, professional, technical or other responsible work, which required a high degree of analytical skill, may be substituted for education on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities. Experience Requirements Except for the substitutions provided below, applicants must have had the type of experience described in the statements immediately following and in the amounts shown in the table below: Class Title: Procurement and Contracts Support Specialist VI General Experience: 1/2 year Specialized Experience: 3* years Supervisory Experience: 1 year Total: 4½ years

• For Procurement and Contracts Support Specialist V and VI, at least one year of the required Specialized Experience must have been at a level comparable to the Procurement and Contracts Support Specialist IV level in the Hawaii State government.
• *For the Procurement and Contracts Support Specialist V level, supervisory aptitude rather than actual supervisory experience may be accepted.

General Experience Work involving progressively responsible professional or other responsible analytical work which involved gathering, evaluating and analyzing facts and other pertinent information required to resolve problems and/or to determine and recommend appropriate courses of action. Such experience must have demonstrated the ability to elicit information orally and in writing, apply problem-solving methods and techniques, identify alternatives, use judgment in determining appropriate alternatives, and prepare clear and concise written reports and recommendations for action. Specialized Experience Professional experience in an area related to procurement and/or contracts administration requiring the knowledge and application of formal procurement and/or contracting methods (i.e. development or processing of formal bid specifications and/or contract development), principles, and standards for the purpose of developing, reviewing, analyzing, and auditing procurement and contracts activities, ensuring compliance with applicable laws, policies, procedures, rules, and related requirements. For Procurement and Contracts Support Specialist V and VI, at least one year of the required Specialized Experience must have been at a level comparable to the Procurement and Contracts Support Specialist IV level in the Hawaii State government; viz. experience that indicates that the applicant has acquired and successfully applied practical and theoretical knowledge of the principles of economics related to supply and demand, procurement and contracting and specification development with the level of difficulty as described in the class specification. Supervisory Experience Experience which included: planning and directing the work of others; assigning and reviewing their work; advising them on difficult and complex problem areas; and timing and scheduling their work. Qualifying Experience Qualifying experience is not limited to that acquired in positions allocable to this series or in positions otherwise designated as “professional.” It may have been obtained in any position, e.g. purchasing technician or agent, substantially engaged in formal purchasing, which involved the activities and knowledge specified above. Non-Qualifying Experience Experience limited to purchasing through informal means; Experience involving responding to general questions regarding procedures for formal purchasing or involving the consolidation or development of written requests for small purchase quotes; Experience which involved primarily serving as the liaison between the user and those conducting the informal purchasing; Experience which involved consolidating and transmitting specifications prepared by the user to those conducting the formal purchase without concomitant responsibility for review of said specifications for clarity, descriptiveness and appropriateness or which did not require intensive discussion with the users to ensure the appropriateness of the specifications; and Experience limited to assisting others in development of contracts (e.g. comparing contract terms and conditions for conformance with standard formats and language, assembling contract documentation, proofing agreements for grammar and punctuation, arranging for advertising, handing out copies of specifications, etc.) Substitutions Allowed Excess Specialized Experience of the type and quality described above may be substituted for General Experience on a year-for-year basis. Possession of a Bachelor’s degree or higher from an accredited college or university in public or business administration may be substituted for one-half year of the required General Experience. Satisfactory completion of all academic requirements for a degree in law (JD or equivalent) from an accredited school of law may be substituted for two and one-half years of the required General and Specialized Experience. Quality of Experience Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. Driver’s License Requirement Applicants must possess a current, valid driver’s license. Salary The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment A copy of the applicant’s TA History Report or equivalent system-generated report; A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, Copies of the applicant’s signed SF-10 Forms. Documents Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. #J-18808-Ljbffr Hawaii State Department of Education