Procurement Specialist

Job Description

Job Description

• Procure goods and services in support of NSS operational and project requirements in a timely, cost-effective, and compliant manner
• Process, issue, and expedite a high volume of purchase orders to support project schedules and operational needs
• Communicate with suppliers to confirm pricing, quantities, delivery schedules, order fulfillment, and receipt of goods/services
• Research and identify qualified manufacturers and distributors capable of meeting NSS quality, technical, and contractual requirements
• Solicit Requests for Quotes (RFQs) and evaluate supplier proposals, pricing, lead times, quality, and terms and conditions
• Negotiate pricing, delivery schedules, and supplier terms to obtain the best overall value for NSS and its customers
• Monitor supplier performance and proactively address shortages, delays, discrepancies, and procurement-related issues
• Ensure procurement activities comply with applicable federal, state, contractual, FAR, DFARS, ITAR, and company procurement requirements and procedures
• Create, manage, and maintain procurement documentation and files in accordance with established company policies and procedures
• Collaborate effectively with Engineering, Production, Quality, Program Management, Accounting, and other departments to support project execution and resolve issues
• Communicate professionally and respond promptly to requests for information from internal and external customers
• Assist Accounting with supplier invoice research, discrepancy resolution, and payment support activities
• Maintain accurate procurement records, purchasing data, and supplier information
• Demonstrate strong organizational skills, attention to detail, accountability, initiative, and follow-through in daily responsibilities
• Perform additional duties and responsibilities as assigned by Management
• Build strong cross-functional relationships and gain exposure to engineering, manufacturing, quality, and program operations within a growing defense industry organization

The duties listed above are intended only as a general illustration of the various types of work that may be performed. Specific statements of duties not included do not exclude them from the position if the work is similar, related to, or a logical assignment to the position. Additional duties may be assigned by Management as needed

Reports to: Procurement Supervisor / Procurement Manager

Supervises: None

Signature Authorities: None

Level of Interaction:

• Interacts with all departments within NSS.
• Interacts with manufacturers, suppliers, and customers.

Education: High school diploma or equivalent.

Experience: Six (6) months in purchasing activity with a desire to learn new things.

Abilities, Knowledge, and Skills:

• Basic computer skills; able to use Microsoft Word, Excel, and Access.
• Strong interpersonal skills; a team player and independent worker.
• Excellent planning and analytical skills.
• Negotiation skills; to negotiate pricing, schedules, and terms and conditions.
• Excellent communication skills (written and verbal) to interface with individuals at all levels within the company, suppliers and customers.
• Effective time management skills and high level of attention to detail
• Solid knowledge and understand of procurement processes.
• Ability to be well-organized, multi-task, and very flexible with charging priorities and processes.
• Ability to convey a sense of urgency, persistence, and commitment
• High level of ownership, accountability, and initiative.
• Must be able to perform basic to moderately difficult mathematical functions involving addition, subtraction, multiplication, division averaging, and percentages.
• Independent and critical thinking skills to solve problems and solutions.

Physical and/or Medical Demands: Regularly required to stand; walk; sit; talk; climb stairs; listen; vision capable of reading, viewing a computer screen and inspection of incoming orders; able to lift and carry a minimum of ten (10) pounds.

• One to two (1-2) years experience in Department of Defense contract procurement preferred.
• Knowledge of Federal Acquisition Regulations (FAR) procurement requirements.
• Knowledge of Defense Federal Acquisition Regulations (DFAR) procurement requirements.
• Knowledge of International Traffic and Arms Regulations (ITAR).
• Basic knowledge of electronic components.