Facilities Support Specialist

Description


Job Title: Facilities Support Specialist Location: Anaheim, CA. Employment Type: Temp to Direct (9 months) Industry: Aerospace and Defense Compensation: $35.00 - $45.00 /hr. Schedule: 9/80 hrs/Week. - (1st shift) About the Opportunity:

• Under the general supervision of senior leadership, this position performs a variety of activities supporting the Facilities department.
• Gathers, collects, records, tracks, and verifies data and information from multiple sources.
• Compiles, reviews, and analyzes data.
• Uses software for the functional area to compile and generate reports, statistics, timelines, tables, graphs, correspondence, and presentations.
• Design processes to enhance workflow.
• Provides data and information to others on functional unit processes and procedures.
• Manages, updates, and reconciles data in Facilities tracking systems involving tasks, equipment, and inventory.
• Annual Business Continuity Plan update, revisions, and entries.
• Supports proposal cost data analysis, budgeting, manpower forecasting, service & parts contacts, predictive/preventative maintenance, and report preparation.
• Contact company personnel at all organizational levels, including outside contacts and vendors, to gather information and prepare reports for use by Facilities management.
• Assist with troubleshooting facility issues.

Why You'll Love Working Here:

• Supportive, team-driven culture that values collaboration, transparency, and accountability.
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries.
• People-first environment that encourages employees to bring their authentic selves to work.
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates.

Why This Opportunity is Exciting: This role offers the chance to join a company that prioritizes both people and performance, where your contributions directly impact client success while giving you room to grow and develop professionally. About Acara Solutions Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience across industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive the business outcomes they seek. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide. Sound like a good fit? APPLY TODAY What You'll Do:

• Serves as IEC POC for Fleet Vehicle reservation and key control
• Serves as IEC POC for Facility HelpDesk concerns.
• Supports Facilities compliance efforts and/or audit activities.
• Performs administrative duties of a complex nature (travel accommodations and expense reports; petty cash handling & reporting; finance/accounting support; assists other department/s with purchasing and tracking of assets; coordinates Conference Room reservations).
• Generate Work Orders (Weekly, Monthly, Quarterly, Semi-Annual, and Annual).
• Print and distribute accordingly.
• Run Backlog Report.
• Maintain all PM Services on Schedule.
• Close completed work order and attached Service Reports.
• Verify funds on PO.
• Distribute WO for completion along with vendor PO information.
• Assist with vendor scheduling
• Submit Ease Management Visitor request to Security
• Create a follow-up work order if needed and close once completed with the attached report.
• Maintain Janitorial Inventory at all times, and special order items from Staples
• Run and review the Cognos Agreement Renewal Report for expiring POs.
• Work with vendors to renew Purchase Orders.
• Update Statement of Works alongside the Facilities Engineer.
• Request and collect quotes and corporate required vetting documents from all vendors (Corp. Qualification Form, W-9, Certificates of Insurance, NDA/PIA, EH&S Certification, Eligibility Letter).
• Review Certificates of Insurance; request insurance approval from Corp.
• Risk Management if limits do not meet client requirements.
• Work closely with IEC Purchasing to have new vendors uploaded to the database and extended to our company code.
• Maintain, along with IEC Purchasing, all vendor vetting documents.
• Maintain the Facilities vendor contact list.
• Submit Ease Visitor Management Visitor Request for any onsite job walks and or visits.
• Complete Ariba Purchase Requisition.
• Upload supporting documents.
• Corporate required documents.
• Scope of Work.
• Vendor proposal.
• Submit PR for Approval.
• Check the Approval Workflow status.
• Maintain Purchase Orders for team accessibility.
• Submit a Change Order to add additional funding to Purchase Orders.
• Submit a Change Order for any changes in the Scope of Work.
• Route invoices received from Accounting to the owner who managed the service/project that is referenced on the invoice.
• Once the owner verifies the invoice, route the invoice to the manager for final approval, then route the approved invoice to accounting for payment
• Route Ariba invoices to the owner and the manager for approval.
• Corporate requirement to complete the pre-audit checklist and ensure all documentation is readily available for the auditor.
• Note CMMS Task numbers for each checklist item.
• Assure all supporting documentation is uploaded into CMMS.
• During the audit, the auditor will be with the CMMS program and present information to the auditor on demand.
• Distribute each section of the BCP to assigned Managers for annual updates.
• Update all Facilities owned sections.
• Insert updated sections into the BCP accordingly.
• Assure all linked documents/policies throughout the BCP are working correctly.
• Update Executive contact information throughout BCP.
• Serves as IEC POC for Fleet Vehicle reservation and key control.
• Maintain a copy of the driver's license for any IEC employee checking out a vehicle.
• Manage DMV registration payment and smog checks.
• Maintain Auto Insurance ID cards that are current and available in every vehicle.
• Not just reading, but interpreting and catching design flaws before they become problems.
• Present fleet vehicle supporting paperwork for CHP Audit.

Job Requirements

What You'll Bring:

• High School Diploma or GED.
• 6+ years of experience in Advanced electrical systems design & troubleshooting.
• 6+ years of experience in switchgear, transformers, and motor control centers.
• 6+ years of experience in Industrial & low-/medium-voltage systems.
• 6+ years of experience in Control systems & automation.
• 6+ years of experience in Blueprints & schematics mastery.
• OSHA 30 certification.
• Arc flash certification (NFPA 70E).
• 6+ years of experience in government contracts or military bases

What Sets You Apart:

• Associate Degree.
• Good organizational skills and attention to detail.
• Ability to work efficiently under deadlines and manage multiple tasks.
• Familiarity with handling confidential information and maintaining data privacy.
• Effective communication and collaboration skills.
• Proficiency with spreadsheets (Excel) for tracking.
• Basic knowledge of HR compliance requirements regarding employee records.
• You should be comfortable with complex power distribution, backup systems, and fault isolation under pressure.
• Defense sites often operate like small cities.
• Familiarity with PLCs (Programmable Logic Controllers), SCADA systems, and instrumentation gives you a big edge.
• AutoCAD (for electrical layouts).
• Any prior work on critical infrastructure (hospitals, data centers, utilities).

Additional Information:

• Upon offer of employment, the individual will be subject to a background check.

After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.
The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.
Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.
Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.


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