Administrative Assistant

Administrative AssistantIt's people like you that make us great!Our people are our future – we provide the venue for individuals who have the desire and drive to grow as leaders in the accounting industry. As a valued member of the team, you will be heard, respected and rewarded.Yeo & Yeo CPAs & Business Consultants is a leading accounting firm in Michigan, and among the Best & Brightest Places to Work. Since 1923, our industry-specialized accountants and consultants have provided clients with forward-thinking, comprehensive solutions in accounting, audit, tax, technology, consulting and more.What's the job?Administrative Assistants are responsible for providing a high level of client service and organizational support to Principals. This position's responsibilities include managing calendars, meetings and event arrangements, processing client engagements and client relations.Qualifications2+ years' experience in public accounting or other professional services office settingExposure in a technical, detail oriented and paperless settingNotary Public preferredTechnical AbilitiesCoordinate administrative and operational functions for Principals' including managing Principal calendars, taking phone calls, scheduling appointments and processing mailProvide outstanding client service through meetings, communication (via phone, email or in person), troubleshooting client questions and concerns, providing timely follow up and obtaining client signatures and approvalManage projects including planning and coordinating presentations, disseminating information and organizing company eventsMaintain client records including edits, updates and new client set upProvide quality control and tracking for client facing documents and ensure client confidentialityManage the client engagement letter including distribution, tracking signatures, continual follow up and scanningProvide support for CPA's including processing of client tax returns and financial statementsScan and assemble W-2s, 1099's, 1095's, tax returns, 8879's, notices, statements and additional documentsAssist in electronic filing of tax returns, acknowledgements and rejections; following up on pending e-file, transmission of tax returns and wrap up upon acceptance of returnAssist Principals with monthly billing procedures, reporting, accounts receivable and collectionsMaintain payroll department supplies including monitoring inventory and re-orderingProvide administrative support as well as back up functions for administrative colleagues throughout the firm and for the Saginaw headquarters on an as needed basis including phone coverage as well as sorting and process mailProficient in numerous software programs: MS office; including Excel, MS Word, Outlook, Lync and PowerPointAbility to operate in a paperless environment, scanning and routing requiredUnderstand and stay current on new technologyIncorporate new techniques and ensure minimal disruptions to productivityMust have smart phone that can be used to dual authenticate login credentials at workPersonal DevelopmentCommunicate effectively in a variety of professional situationsParticipate actively in all on-the-job and formal learning and development opportunities to understand role and responsibilitiesAbility to accept and adjust to changing priorities and circumstancesPossess excellent decision-making abilityAbility to deal sensitively with confidential materialOutstanding verbal and written communication skillsExcellent interpersonal skillsProficient knowledge and use of office technology and equipmentTeamworkAbility to work in a team and take direction from multiple managersTake charge and action-oriented and persist until the task or job is completedCommunityInterest in community involvementBenefits & Perks!Work hard, play hard is just one of the mottos around the firm. We focus on developing our careers, and make it a priority to foster each person's talents and strengths. We succeed as a team when our individuals succeed. When it comes to fun, we celebrate our successes and take time to cultivate our friendships. From office parties and team retreats to our Yeo & Yeo sports teams – accountants have fun too!Our offerings include competitive salaries; excellent medical, dental and vision plan options; bonuses; referral programs; life insurance; 401(k) plan; community service opportunities; flexible work arrangements; fun firm events; continuous feedback and evaluations and so much more.I'm in, now what?Apply today and move one step closer to joining a firm of enthusiastic, driven, creative and intelligent problem solvers working together toward a common goal – to provide every client outstanding business solutions.