Project Admin

Job Description

Job Description

Project Admin | Kansas City, MO Full-Time | Contract-to-Hire| $24-28ph. LHH is partnering with a well-established construction company in the KCMO area who is seeking a highly organized and detail-oriented Project Administrator to support project managers and field teams throughout the lifecycle of commercial construction projects. This position plays a critical role in coordinating project documentation, tracking key milestones, maintaining compliance records, and ensuring projects remain organized and on schedule. The ideal candidate thrives in a fast-paced construction environment, enjoys managing multiple priorities, and possesses exceptional communication and administrative skills. KEY RESPONSIBILITIES:

• Provide administrative support to Project Managers and construction teams across multiple projects.
• Manage project documentation, including contracts, submittals, RFIs, change orders, permits, closeout documents, and project correspondence.
• Coordinate project setup, file management, and document control processes.
• Track and maintain project logs, schedules, and status reports.
• Assist with meeting coordination, agenda preparation, and distribution of meeting minutes.
• Support project billing, purchase orders, and invoicing activities.
• Coordinate communication between project managers, field personnel, subcontractors, vendors, and clients.
• Monitor deadlines and ensure timely completion of project deliverables and documentation.
• Assist with compliance and reporting requirements throughout the project lifecycle.
• Maintain accurate project records and ensure information is updated in project management systems.

QUALIFICATIONS:

• 2+ years of administrative, project coordination, or project support experience, preferably within construction, engineering, architecture, or related industries.
• Strong understanding of construction documentation processes, including RFIs, submittals, change orders, and project closeouts.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Experience with construction software such as Procore, Bluebeam, Sage, Viewpoint, CMiC, or similar is preferred.
• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication abilities.
• Ability to prioritize competing deadlines in a fast-paced environment.
• High attention to detail and commitment to accuracy.
• Commercial construction, industrial construction, or general contracting experience.
• Exposure to project accounting, invoicing, or job cost tracking.
• Experience supporting multiple project managers simultaneously.

Pay Details: $24.00 to $28.00 per hour

Search managed by: Claire Grossman

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.