Administrative Support Professional

Administrative Support Professional

The Administrative Support Professional is a key member of the Business Administrative team, providing high-level administrative support while helping ensure the smooth day-to-day operation of the office. This role supports multiple departments through administrative coordination, accounting support, reception coverage, and office management responsibilities. The ideal candidate is highly organized, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment.

We offer a full benefits package for eligible employees including:

• Medical, Dental, and Vision Insurance
• Life (Voluntary and Employer Paid) and Disability Insurance
• 401(K) with company match beginning with your first contribution.
• HSA and/or FSA, as applicable
• Paid Time Off, Sick Time, and Company Paid Holidays
• Employee Car Discount Program

Essential duties and responsibilities:

• Provide high-level administrative support by conducting research and handling information requests.
• Perform clerical tasks such as preparing correspondence, scheduling meetings, and maintaining records.
• Answer and direct incoming calls.
• Sort inbound and outbound mail and distribute it in a timely manner.
• Review credit card statements and code expenses for the Accounting Department.
• Post Accounts Receivable deposits daily and assist with inter branch accounting.
• Post Accounts Payable credit card entries.
• File documents and maintain organized records as needed.
• Order and maintain office supplies to ensure adequate inventory levels.
• Balance and manage cash drawer requests.
• Track and manage deposits for multiple locations.
• Manage gas cards and company vehicles for multiple locations.
• Coordinate corporate vehicle scheduling and maintenance.
• Facilitate monthly updates for sales licenses and salesperson bonds and coordinate new license applications.
• Process business card requests.
• Provide back-up support to the Executive Administrator.
• Assist with coordinating administrative and reception coverage to ensure efficient office operations and exceptional customer service.
• Ensure reception coverage during business hours and maintain a professional first impression for visitors and callers.
• Other duties as assigned by management.

Requirements:

Work environment & physical abilities:

• Requires frequent sitting, standing, balancing, bending, or stooping for prolonged periods of time.
• Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment.
• Ability to communicate by providing verbal and written feedback in a professional manner.
• Normal range of hearing and vision.

Required education, experience, knowledge & skills:

• High school diploma or equivalent required.
• Valid Driver's License and MVR in good standing.
• Minimum of two years of administrative support, office management, executive administrative support, or related experience.
• Ability to multitask and work successfully in a fast-paced environment.
• Self-starter who requires little supervision and demonstrates strong initiative.
• Strong analytical and problem-solving skills.
• Proficient in using computers and multiple software applications simultaneously.
• Outstanding organizational and time management skills.
• Exceptional attention to detail and accuracy.
• Superior verbal and written communication skills, including in-person, telephone, and electronic communication.
• Professional demeanor with strong interpersonal and customer service skills.
• Experience working with Google Docs and Google Sheets preferred.
• Ability to successfully complete a General Abilities Assessment and pass a post-offer background check, physical, and drug screening.

Job details:

• Type: Hourly
• Shift: 8am-5pm Monday-Friday
• Compensation Range: $20.00 - $25.00
• Reports To: Administrative Supervisor
• Closing Date: Open until filled.