Administrative Assistant II

Position

The Dublin San Ramon Services District is recruiting to fill one regular, full-time Administrative Assistant II position in the Operations Department. Applications will be accepted until 100 qualified applications have been received, or until the job posting closing date of Wednesday, July 15, 2026, at 5:00 p.m., whichever occurs first. Applicants are encouraged to apply early as the recruitment may close at any time without notice. IDEAL CANDIDATE The ideal candidate will have experience and demonstrated proficiency in using enterprise resource planning (ERP) systems and/or Microsoft Suite. Be comfortable managing a variety of administrative tasks, including scheduling, document preparation, filing, data entry, and proofreading correspondence and reports. Familiarity with standard office software and the ability to quickly learn specialized systems. Experience working in a public agency, utility district, or a similar setting is highly desirable, along with the ability to maintain professionalism while interacting with the public, staff, and management.

This ideal candidate will be a highly organized, detail-oriented professional with experience handling a high volume of governmental financial processes and have an awareness and ability to address deviations from established guidelines. They will have the ability to generate and edit documents and reports from templates and have experience using software to track and monitor a variety of records, such as travel, trainings, and certifications. This position will have the ability to effectively organize and administer facility-related needs, such as deliveries, meeting room reservations, and office inventory. This onsite role requires the ability to work independently in an operations-based setting and is not eligible for remote work. Under direct or general supervision, learns and performs a variety of office administrative and clerical duties in support of an assigned District department; provides general administrative support to designated supervisory or management staff; coordinates assigned programs, projects, and services with other District departments, divisions, and outside agencies; provides general information and assistance to the public; and performs other related duties as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the assigned supervisory or management staff. May receive technical and functional direction and training from higher-level professional staff. Exercises no direct supervision over staff.

Essential Functions

To see a full list of the essential functions and duties of the position, please view the Class Spec.

Training and Experience

The minimum qualifications described on class specifications represent the typical way to obtain the required knowledge, skills and abilities to perform the essential duties of the job. Any combination of education, licensing, and/or experience which has provided the knowledge, skills and abilities necessary to perform the job satisfactorily may qualify the candidates to be considered for open positions in the class specification. Equivalent to completion of the twelfth (12th) grade. Three (3) years of increasingly responsible experience in office support activities involving modern office practices, procedures, and equipment.

Other Recruitment Standards

Possession of a Class C driver's license required by the State of California, Department of Motor Vehicles, to perform the duties of the position. Continued maintenance of said driver's license in compliance with established District vehicle operation standards, and the ability to be insured for the operation of a vehicle/District vehicle in accordance with the terms and conditions of the District's insurance program are conditions of continuing employment. The CSRMA driving standards are included herein by reference. Some positions within this classification may be required to be a licensed Notary and all expenses related to licensing will be incurred by the District. Such licensing may be conditional to a specific department and may be required as a condition of employment. DISASTER SERVICE WORKER All Dublin San Ramon Services District employees are, by State and Federal law, Disaster Service Workers. The roles and responsibilities for Disaster Service Workers are authorized by the California Emergency Services Act and are defined in the California Labor Code. In the event of a declaration of emergency, any employee of the District may be assigned to perform activities which promote the protection of public health and safety or the preservation of lives and property. Such assignments may require service at locations, times, and under conditions that are significantly different than the normal work assignments and may continue into the recovery phase of the emergency. If a "Local Emergency" is declared during the employee's shift, employees will be expected to remain at work to respond to the emergency needs of the community. If a "Local Emergency" is declared outside of the employee's shift, employees must make every effort to contact their direct supervisor or department head to obtain reporting instructions as Disaster Service Workers. SELECTION PROCEDURE The selection process may consist of an evaluation of the applicant's qualifications, appraisal board interview, written examination, practical exercise and/or internal Department interviews, reference check and a review of prior performance evaluations. Upon completion of the selection process, an offer of employment may be conditionally based upon the successful completion of an employment and education verification, criminal background check and a pre-employment medical exam. RECRUITMENT TIMELINE A written exam is tentatively scheduled on July 29, 2026. An appraisal board interview is tentatively scheduled on August 19, 2026. (All applicants will be notified of their status prior to the dates listed above.) These dates are subject to change. APPLICATION PROCEDURE To apply, complete a District online employment application and supplemental questionnaire by the final filing date of Wednesday, July 15, 2026, at 5:00 p.m. A resume and cover letter will not be accepted in lieu of the District application form and supplemental questionnaire responses.

The benefits in the above summary for the Stationary Engineers, Local 39 (Local 39) are based on the MOU between Local 39 and the District through December 16, 2029. All benefits are subject to change pending ongoing successor MOU negotiations. For more information, please visit the District's website at Per the Public Employees' Pension Reform Act of 2012 (PEPRA), "classic members" currently employed in reciprocal public agencies are enrolled in a 2.7% at 55 CalPERS pension plan with a 8% employee contribution; "new members," either employees new to the public sector or whose date of separation from service was more than 6 months before the start date with the District, are enrolled in a 2% at 62 CalPERS pension plan with a required contribution of 50% of the "normal cost" which is 7.75% for fiscal year 2026.

Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Responses should be sufficiently detailed to assist in evaluating your qualifications for this position. Writing'see resume' or 'N/A' is not a sufficient response (unless indicated).

• I have read and understand the statement above concerning submission of supplemental questionnaire responses.
• Do you have a high school diploma or equivalent to the completion of the twelfth (12th) grade?
• Do you have a valid drivers' license?
• How many years of increasingly responsible experience in office support activities involving modern office practices, procedures and equipment do you have?
• Please describe your professional work experience using Enterprise Resource Planning (ERP) systems. Include the type of system(s), your role and responsibility with the system(s) (i.e., data entry; records updates; data extraction/compilation; report generation, etc.) If you do not have this experience, please write N/A.
• Participation in the District's telework program will not be available for this position. Do you understand and agree that, if selected for this position, you will not be eligible to participate in the District's telework program?