Administrative Assistant / Front Desk Coordinator JDS Design Build

Full job description Are you highly organized, polished, and energized by creating an exceptional experience for people? JDS Design Build is seeking a professional and proactive Administrative Assistant to become the face of our office and provide direct support to our CEO and leadership team. This role is much more than answering phones—it’s an opportunity to become a key part of a growing design‑build company where organization, hospitality, and follow-through truly matter. If you thrive in a fast‑paced environment, enjoy keeping people organized, and love creating structure and efficiency, we’d love to meet you. About Us JDS Design Build is a full‑service design and construction company dedicated to creating beautiful spaces and delivering an exceptional client experience. Our team is collaborative, driven, and passionate about quality. We value professionalism, accountability, and people who genuinely care about helping others succeed. What You’ll Do Front Desk & Guest Experience Serve as the first point of contact for guests, clients, vendors, and team members Welcome visitors warmly and create a polished, professional office experience Maintain a clean and organized reception area Coordinate deliveries and assist visitors promptly Phones & Communication Answer and route incoming calls professionally Take accurate messages and provide responsive communication Support positive communication with clients, vendors, and partners Executive Support Provide direct administrative support to our CEO Manage calendars, appointments, meetings, and scheduling Assist with reminders, follow‑ups, and daily priorities Help prepare documents and meeting materials Meetings & Coordination Coordinate internal and external meetings Schedule conference rooms and support meeting logistics Track follow‑up items and action steps Administrative Support Support office organization and day‑to‑day operations Manage filing systems and company records Handle mail, deliveries, and office supply ordering Assist with administrative tasks across the organization What We’re Looking For 2+ years of administrative assistant, executive assistant, receptionist, or office support experience preferred Strong communication and customer service skills Exceptional organizational skills and attention to detail Ability to prioritize multiple responsibilities and adapt in a fast‑paced environment Professional appearance and demeanor Strong follow‑through and problem‑solving abilities Ability to maintain confidentiality and professionalism Proficiency with Google Workspace, calendars, and general office software Bonus Points If You Have Experience supporting executives or leadership teams Experience in construction, design, or service‑based businesses Experience managing schedules and coordinating multiple priorities Success in This Role Looks Like Guests and clients feel welcomed and supported Phones and communication are handled promptly and professionally The CEO stays organized and supported Tasks are completed accurately and on time Why Join JDS Design Build? Work directly alongside company leadership Join a growing and collaborative team Be part of a company focused on excellence and client experience Opportunity for growth and expanded responsibilities Make a meaningful impact every day Schedule Monday–Friday Location: In‑office – Livermore, CA Apply today if you love organization, people, and being the person who keeps everything running smoothly. Benefits 401(k) matching Employee discount Paid time off Retirement plan Work Location: In person #J-18808-Ljbffr Cosmotek College