Administrative Services Coordinator

Salary: $29.09 - $39.28 Hourly Location : Port Townsend Job Type: Full-Time Job Number: 202619 Department: Administration Opening Date: 07/02/2026 Closing Date: 7/16/2026 11:59 PM Pacific Description The hourly range for this position is $29.09-$39.28 , with a market midpoint of $34.18 . The expected hiring range is typically between the minimum and the midpoint; however, placement above the midpoint may be considered based on experience, internal equity, and job-related factors. The Administrative Services Coordinator provides advanced administrative, coordination, and operations support across departments within the PUD. This position supports leadership, operations, and internal programs by coordinating schedules, documentation, projects, and communication while ensuring compliance with public sector policies and regulatory requirements. This role serves as a key point of coordination between departments, leadership, vendors and external agencies. This role requires professionalism, discretion with confidential information, and strong organizational and communication skills. Examples of Duties ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following:

• Provide highly complex administrative coordination support to department leaders as assigned.
• Track action items, deadlines, projects, and deliverables across departments.
• Manage incoming and outgoing correspondence, including sorting, distributing, drafting letters, and proofreading emails, and memos.
• Support district events, trainings, and public outreach activities through coordination and logistics.
• Support purchasing and procurement activities, invoices, contracts, and vendor coordination.
• Maintain organized filing systems (electronic and paper) in compliance with records retention policies.
• Assist with preparation of presentations, reports, agendas and meeting materials.
• Provides support, partnership and project coordination for the executive leadership team as assigned by the Administrative Services Manager.
• Provides support to the executive leadership team including filing, copying and distribution of various District documents.
• Track and maintain office supplies and equipment for administrative staff. All ordering is done through the system and communicated appropriately.
• Conducts research, pulls and analyzes reports, collects relevant information, tracks data, and accurately enters and maintains data across spreadsheets, documents, and platforms.
• Fields and responds quickly and appropriately to internal and external inquiries and requests.
• Travel between various PUD facilities and other locations if there is a need for delivering or picking up documents, supplies, or materials in support of daily administrative operations.
• Performs other duties as assigned.

Standard Workplace Expectations:

• Contribute to a successful work group by listening to and taking time to understand suggestions and concerns of co-workers.
• Offer constructive suggestions and ideas that help the team to meet or exceed objectives and goals by accepting and supporting team decisions.
• Maintain a positive and collaborative attitude in the workplace.
• Determine appropriate priorities to balance workload when deadlines compete. Seek assistance when needed.
• Respond quickly and appropriately to inquiries, requests, or concerns.
• Review own work for accuracy and routinely detect or prevent errors or mistakes that would prove costly or could jeopardize the operations of the PUD.
• Work additional hours as necessary to achieve departmental goals as directed by the supervisor.

Review and follow District employee policies and procedures. • Maintain regular and punctual attendance. SUPERVISORY RESPONSIBILITIES : This position does not have supervisory responsibilities. Typical Qualifications POSITION REQUIREMENTS The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

EDUCATION AND/OR EXPERIENCE

• High school diploma or equivalent required.
• Associate's Degree or higher preferred in business, public administration, or closely related field required.
• Three to five (3-5) years of progressively responsible experience in providing administrative support.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with records management systems.

Public Utility District #1 of Jefferson County is an Equal Opportunity Provider and Employer

KNOWLEDGE, ABILITIES AND SKILLS

• Ability to work collaboratively across departments and with diverse stakeholders.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Knowledge of purchasing, budgeting, or contract processes preferred.
• Knowledge of Washington State Public Records Act requirements and related practices.
• Demonstrated ability to maintain confidentiality and exercise discretion.
• Ability to successfully and diplomatically interact with the public and employees at all levels of the organization using excellent human relations skills as a representative of the PUD.
• Exceptional ability to coordinate a variety of responsibilities and simultaneously.
• Ability to use independent judgment and discretion to analyze issues and develop solutions
• Always ensure confidentiality and security of sensitive information.
• Demonstrated ability to exercise sound judgment and maintain confidentiality.

Supplemental Information

ADDITIONAL REQUIREMENTS

Must successfully complete a standard criminal background check. A standard Monday through Friday work schedule is expected to be maintained, but evening and weekend hours may occasionally be required.

WORKING CONDITIONS AND PHYSICAL DEMANDS

Positions in this class perform work predominantly under normal office working conditions; considerable time working at a computer station is a regular part of the job. Mobility sufficient to travel to and work at various PUD facilities is required. Requires occasional lifting of objects up to 20 lbs. Manual dexterity required for keyboarding and use of mouse. Requires visual ability to read both from a computer screen and paper copies. Manual dexterity required for data entry and use of a computer mouse. Use of telephone requires adequate hearing. Requires the ability to communicate effectively via phone.

RESIDENCY REQUIREMENT

Jefferson County PUD requires the candidate in this position to reside within Jefferson, Kitsap or Clallam County. The residency requirement must be met within six (6) months of hire date. NOTE: Jefferson County PUD is a Rural Utilities Services (RUS) borrower. Jefferson County PUD provides a robust benefit package to all full-time employees. The following summary describes typical benefits available. Actual benefits may vary by position type. Please reach out to our Human Resources team for specific benefit information. Medical, Dental, Vision and Rx Insurance: Comprehensive medical, dental and vision insurance plans. The PUD pays 100% of the monthly premium, regardless of the number of dependents covered. Insurance is effective the first of the month following employment. Health Reimbursement Arrangement (HRA VEBA): HRA VEBA plan is a health reimbursement arrangement (HRA) for employees to use for qualified health care expenses of the employee and eligible dependents while employed and upon separation of employment. Employees contribute, through payroll deduction, tax-free contributions of $75 per month. The PUD contributes $100 per month. Retirement: The District is a member of PERS and participation is mandatory for employees in eligible positions. Both the employee and the employer make contributions to the PERS system. Employee contributions are made on a tax-deferred basis. New employees may choose between PERS Plan 2 and PERS Plan 3. The PUD participates in the Washington State Deferred Compensation Program (457 plan). DCP allows employees to defer a portion of their paycheck for investment for retirement similar to a 401(k). The PUD matches employee deferrals at 50 cents per dollar, up to a total match of 4% from the PUD. Paid Time Off: The PUD utilizes a PTO program. New employees are offered 20 days of PTO each year. PTO accrues at 6.15 hours per biweekly pay period. Accruals increase with longevity of service after 3 years. Holidays: The PUD recognizes 11 holidays and provides two floating holidays each year. The second floating holiday is available for use after six months of employment. Floating holidays must be taken during the calendar year in which the floating holiday is earned. At 5 years of employment, employees are offered 3 floating holidays each year and 4 floating holidays each year after 10 years of employment. Observed Holidays: New Year's Day Martin Luther King Day Presidents' Day Memorial Day Juneteenth National Independence Day Independence Day Labor Day Veterans' Day Thanksgiving Day Day after Thanksgiving Christmas Day Disability Insurance: The PUD offers a short-term disability policy, beginning on the 41st hour you are unable to work, that pays 70% of your salary for up to 180 days. A separate long-term disability insurance applies after 180 day waiting period. Life and AD&D Insurance: $50,000 through Standard Insurance. Tuition Reimbursement: The PUD encourages employees to continue their education to further their professional development. The PUD reimburses up to $2,500 for employees to attend coursework outside of regular training. Please note that all provisions in this summary are subject to change. Jefferson County PUD