Office Clerical Assistant

Job Description

Job Description

Job Description: Office Clerical Assistant – Screen Printing Shop 

Position Title: Office Clerical Assistant 
Department: Administration / Customer Service 
Location: FT Worth 76110

Shift: Mon to Fri 8am to 5pm 
Pay Rate: $18.00hr 

Position Summary 

The Office Clerical Assistant supports the daily administrative operations of a busy screen-printing shop. This role is responsible for handling customer communications, processing orders, maintaining records, assisting with scheduling, and providing general office support to ensure efficient workflow between customers, sales staff, and production teams. Must be proficient in Adobe Illustrator.

Key Responsibilities 

Administrative Support 

• Answer and direct incoming phone calls, emails, and customer inquiries.

• Greet customers and visitors in a professional manner.

• Maintain organized filing systems for customer orders, invoices, artwork approvals, and production records.

• Perform data entry and maintain accurate customer information in company databases.

• Prepare and process paperwork, forms, and reports as needed.

Order Processing 

• Enter customer orders into the shop management system.

• Verify order details, quantities, artwork specifications, and delivery requirements.

• Track order status and communicate updates to customers and production staff.

• Assist with generating quotes, invoices, and purchase orders.

Customer Service 

• Respond to customer questions regarding orders, pricing, timelines, and products.

• Coordinate artwork approvals and proofing processes.

• Resolve routine customer concerns and escalate issues when necessary.

• Maintain positive customer relationships through professional communication.

Production Coordination 

• Assist with scheduling production jobs and monitoring deadlines.

• Communicate order changes and special instructions to production personnel.

• Help maintain inventory records for office and production supplies.

• Support coordination of shipping, receiving, and order fulfillment documentation.

General Office Duties 

• Manage incoming and outgoing mail and deliveries.

• Order office supplies and maintain inventory levels.

• Assist with bookkeeping tasks such as invoice preparation and payment tracking.

• Perform other clerical and administrative duties as assigned.

Qualifications 

Required 

• High school diploma or equivalent.

• Previous clerical, administrative, customer service, or office experience.

• Proficiency with Microsoft Office (Word, Excel, Outlook) or similar software.

• Strong organizational and multitasking abilities.

• Excellent verbal and written communication skills.

• Accurate data entry and attention to detail.

Preferred 

• Experience in screen printing, apparel decoration, promotional products, or manufacturing environment.

• Familiarity with order management, invoicing, or production scheduling software.

• Basic understanding of screen-printing processes and custom apparel production.

Skills & Competencies 

• Strong customer service orientation.

• Ability to prioritize tasks and meet deadlines.

• Problem-solving and critical-thinking skills.

• Team-oriented attitude with the ability to work independently.

• Professional demeanor and reliability.

• Ability to maintain confidentiality of business and customer information.

Physical Requirements 

• Ability to sit, stand, and use office equipment for extended periods.

• Occasional lifting of office supplies, boxes, or sample products up to 25 pounds.

• Ability to move throughout the office and production areas as needed.

Work Environment 

• Fast-paced screen printing and production environment.

• Frequent interaction with customers, sales staff, artists, and production personnel.

• May require occasional overtime during peak production seasons.

Equal Opportunity Employer: We are committed to creating an inclusive workplace and welcome applicants from diverse backgrounds. 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Put your skills to work.

There are a lot of different light industrial jobs out there. Kelly® Professional & Industrial recruiters are focused on only offering opportunities with companies that provide competitive pay, safe work environments, and cultures that recognize your value. Whether you’re looking for flexible shifts, performance bonuses, or a progressive work culture-we’re dedicated to finding the very best opportunities for you.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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