Payroll Specialist

Job Description

Established in 1986, Arhaus is a family-founded business driven by a passion for exceptional people, beautiful products, and doing things differently. Today, we partner with artisans around the world who share our vision, creating beautiful, heirloom-quality pieces designed to be used—and loved—for generations.

The Payroll Specialist supports accurate, timely, and compliant payroll processing for Arhaus employees. This position processes regular and supplemental biweekly payrolls, reviews time and attendance information, audits payroll results, resolves discrepancies, and supports payroll tax and year-end reporting.

This is an on-site role out of our HQ in Boston Heights, OH.

Essential Duties & Responsibilities:

• Process regular biweekly and supplemental payrolls accurately and timely for approximately 2,000 employees across 34 states and multiple localities
• Review and process time and attendance data for employee pay calculations and maintaining accurate benefit accrual balances
• Process timely and accurate payroll tax filings and remittances managing work performed by third-party tax services provider, directly handling non-supported filings, year-end W-2 reconciliation and reporting, etc.
• Coordinate with Human Resources to ensure employee benefits, garnishments, and other deductions are processed and submitted accurately and timely
• Provide a high service level addressing manager and employee questions and requests timely and accurately, including timecard adjustments, special pay requests, employment verification requests, training employees and managers on time and attendance procedures, etc.
• Prepare payroll schedules and reports to support internal and external reporting and audits to include financial statement audits, worker’s compensation audits, employee master data audits, employee pay audits, etc.
• Maintain payroll procedures to ensure compliance with federal and state agency labor rules and regulations and Company policies and internal controls
• Perform research and analysis of federal and state labor rules and regulations using multiple online tools to ensure Company compliance processing pay, deductions and benefits
• Identify and implement improvements in procedures and systems to increase payroll accuracy and timeliness, internal controls, service levels, and processing efficiency

Requirements:

• Bachelor’s or Associate’s Degree in Finance, Accounting or related field preferred
• 3-5+ years of payroll experience required
• Experience in payroll processing software (UKG Pro) strongly preferred
• CPP (Certified Payroll Professional) certification strongly preferred
• In-depth understanding of payroll processing, employee benefits and DOL standards and guidance in relation to multi-state (jurisdiction) payroll processing for exempt and non-exempt employees
• Advanced computer skills, including Payroll and Time and Attendance software (UKG Pro), Microsoft Suite (with advance skills in Excel)
• Ability to prioritize competing deadlines during payroll-processing and year-end cycles
• Excellent verbal and written communication skills with employees at all levels throughout the organization
• Excellent organizational skills and attention to detail
• Exceptional time management skills with the ability to be flexible, strategically reactive and meet deadlines
• Ability to identify issues, make decisions, and resolve problems
• Ability to work additional hours during payroll deadlines, quarter-end, year-end, or other peak processing periods, as business needs require
• Maintain high level of confidentiality with all information contained within scope of employment

Arhaus is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Arhaus is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Arhaus are based on business needs, job requirements, and individual qualifications, without regard to race, color, sex, sexual orientation, gender identity, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Arhaus will not tolerate discrimination or harassment based on any of these characteristics. Arhaus encourages applicants of all ages.

AI CODE OF CONDUCT

At Arhaus, we believe great hiring starts with authentic human connection. Throughout your candidate experience, you will be engaging with real recruiters, hiring managers, and interviewers who are focused on getting to know you, your experiences, skills, perspectives, and potential. We encourage candidates to use AI to support resume refinement, interview preparation, brainstorming, and communication. All application materials, assessments, and interview responses must accurately reflect your own experiences, qualifications, and capabilities. We ask that you participate in phone and virtual interviews without using AI to develop your responses. To protect the integrity of our hiring process and the confidentiality of information shared during interviews, candidates may not record, transcribe, or use AI-powered note-taking tools during interviews. We expect all candidates to participate in the hiring process with honesty and integrity. For take-home assignments or role-specific assessments where AI use is permitted, we request transparency on which specific tools were used and how the tools were used and expect an explanation of your approach, contributions, and decision-making.