HR Coordinator / Talent Acquisition Coordinator

Job Description

Job Description

Company in Redwood City, CA is seeking a highly organized and detail-oriented HR Coordinator / Talent Acquisition Coordinator for a contract role of 3-6 months to start, with a potential for expansion.

Will support a busy Talent Acquisition team during a period of growth. This individual will play a critical role in creating a seamless candidate and new hire experience by managing onboarding activities, coordinating recruiting operations, supporting HR administration, and serving as a key point of contact for employees and stakeholders.

Key Responsibilities

Onboarding & Recruiting Support

• Coordinate and manage new hire onboarding activities from offer acceptance through start date.
• Schedule onboarding meetings, orientations, and training sessions.
• Manage pre-employment screenings, background checks, and related follow-ups with third-party vendors.
• Track onboarding progress and provide timely updates to recruiters, hiring managers, and other stakeholders.
• Ensure all required employment documentation, including immigration and onboarding forms, are completed accurately and on time.
• Communicate regularly with candidates and new hires to ensure a positive onboarding experience.

HR Operations & Administrative Support

• Support Talent Acquisition leadership with administrative and operational initiatives.
• Assist with purchase requisition (PR) and purchase order (PO) processes, tracking, and execution.
• Maintain onboarding and recruiting trackers, reports, and documentation.
• Serve as a backup resource for the Director of Talent Acquisition as needed.
• Answer employee questions and provide guidance on routine HR-related inquiries.
• Manage and update internal intranet content, including copy editing and content maintenance.

Event & Training Coordination

• Coordinate logistics for employee events, meetings, and training programs.
• Arrange meeting locations, catering, materials, printing, and shipping of event-related items.
• Support training setup and scheduling across teams and departments.
• Partner with executives, including VP-level stakeholders, to ensure seamless event and training coordination.

Reporting & Analytics

• Maintain accurate recruiting and onboarding data.
• Assist with reporting, data analysis, performance metrics, and goal tracking.
• Monitor process effectiveness and identify opportunities for improvement.

Qualifications Required

• 2+ years of experience in HR, Talent Acquisition Coordination, Recruiting Coordination, Onboarding, or related administrative support roles.
• Strong organizational skills with exceptional attention to detail.
• Experience managing multiple projects and priorities simultaneously.
• Excellent verbal and written communication skills.
• Strong customer service mindset and ability to interact professionally with employees, candidates, executives, and external vendors.
• Proficiency with Microsoft Office Suite and HR/recruiting systems.
• Ability to work independently while collaborating across multiple teams.

Preferred

• Experience supporting recruiting or talent acquisition functions.
• Exposure to HR operations and employee lifecycle processes.
• Experience coordinating events, training programs, or executive-level logistics.
• Comfortable working with reporting, metrics, and data analysis.
• Experience managing intranet or internal communications content.

What We're Looking For

• A proactive, "go above and beyond" attitude.
• Strong follow-through and execution skills.
• High degree of professionalism and confidentiality.
• Outstanding communication and stakeholder management abilities.
• Someone who enjoys supporting a variety of initiatives and is comfortable wearing multiple hats in a fast-paced environment.