Human Resource Assistant

Applicants are asked to read the entirety of the job posting before applying for the position.

12 month, 8 hour/day position

SUMMARY
Under basic supervision, performs administrative and technical duties in the processing of Human
Resources (HR) forms and documents, and provides assistance to classified and certified employees of
the Minot Public Schools (MPS).

ESSENTIAL FUNCTIONS __ Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function.
Essential duties and responsibilities may include, but are not limited to, the following:
• Performs a variety of administrative and technical functions in the HR work group; processes
transactional information, and performs clerical and record keeping duties; performs data entry
functions related to employee tracking, records maintenance, and database management; performs
duties in accordance with MPS policy and procedures, and within scope of authority; duties may vary
according to work assignment.
• Provides information, instructions, and assistance to MPS employees and applicants; assists staff with
requests, applications, forms, and other documents; explains HR policies, answers questions, and
resolves issues within scope of authority, using knowledge of MPS policies.
• Prepares yearly contracts for licensed personnel, maintains records of university transcripts, verifies
licenses are current, and calculates salary lane changes as appropriate; maintains extra-duty schedule
and calculates add/delete payments on contracts throughout the year to include travel pay, full-pay
deducts, lane changes, multi-school compensation and other additional payments to contracts.
• Assists employees with MPS procedures, and the processing and completion of HR documents; briefs
new employees on benefits programs; provides instruction and assistance on timecards, enrollment
and payroll forms, and other HR documents, and addresses questions regarding benefits, claims,
policy, and other personnel issues.
• Assists with a variety of technical functions, including attendance, compensation, benefits, recruitment,
identification badges, fingerprinting, tuition tracking, policy manual, compliance reports, staffing, and
records management.
• Researches and resolves employee issues, and communicates information on status and changes.
• Prepares correspondence and memorandums; maintains HR files, forms, documentation and
information in accordance with state and federal regulations and MPS policies and procedures;
performs special HR projects as directed and prepares reports as required.
• Cross trains in all technical HR functions.
• Supports the relationship between the Minot Public School District and the general public by
demonstrating courteous and cooperative behavior when interacting with clients, visitors, and District
staff; maintains absolute confidentiality of work-related issues, client records, and District information;
follows compliance rules governing child abuse; performs related duties as required or assigned.

MINIMUM QUALIFICATIONS
Education, Training and Experience Guidelines:
High School Diploma or GED equivalent; AND two years customer service, computer, and administrative
support experience; some HR and public school experience is preferred; OR an equivalent combination of
education, training and experience.
Knowledge of:
• MPS organization, operations, policies and procedures.
• Rules and regulations governing Human Resources activities and functions.
• Principles of confidential records, personnel files, and file management.
• Fingerprinting techniques and procedures.
• Safety rules and regulations, occupational hazards, and safety precautions.
Skill in:
• Entering data into a computer system with speed and accuracy.
• Providing effective customer service.
• Reviewing documents and extracting relevant information.
• Explaining federal and state rules and regulations, and MPS policies and procedures.
• Preparing, maintaining, and reviewing human resource records, reports, and documentation.
• Operating a personal computer utilizing standard and specialized software.
• Establishing and maintaining effective working relationships with co-workers.
• Communicating effectively verbally and in writing.

LICENSE AND CERTIFICATION REQUIREMENTS:
A valid North Dakota State Driver's License is required.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.

Bachelor's degree in human resources, business, or similar is strongly preferred. Human resource certification and/or human resources or payroll experience are preferred.