HUMAN RESOURCES ASSISTANT (MILITARY/OA)

Summary

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The primary purpose of this position is to serve as the installation's Test Control Officer, responsible for the management, administration, and security of the Air Force Military Personnel Testing System, the USAF Voluntary Education Testing program, and other related examinations.

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Duties

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1. Manages and administers the installation's comprehensive military personnel testing programs. Serves as the authoritative source and primary point of contact for all testing matters, including the Weighted Airman Promotion System (WAPS), professional military education, and other specialized exams. Plans, directs, and executes all testing sessions, ensuring compliance with Air Force policies, standards, and procedures. Provides advisement on testing eligibility, score interpretation, and program requirements to Airmen, supervisors, and base leadership. Serves as the installation program manager for the WAPS, administrating and controlling WAPS testing cycles and resolving WAPS-related actions. Determines and validates testing and promotion eligibility, identifies and coordinates correction of testing and promotion data discrepancies, manages out-of-cycle and no-show actions, coordinates mandatory testing schedules, and works with applicable offices and higher headquarters to resolve testing irregularities. Trains and provides guidance to WAPS monitors, test examiners, and proctors and oversees the proper administration of examinations.
2. Ensures the security and integrity of all controlled test materials. Manages the receipt, inventory, storage, distribution, and destruction of classified and sensitive testing materials in accordance with governing directives. Implements and enforces standardized procedures to prevent compromise, identifies and reports all irregularities, and conducts training for test proctors and monitors on security protocols. Oversees controlled testing materials and activities for geographically separated units and Special Test Control Officers, as applicable. Maintains accountability for the secure transmission and return of test materials and reports and documents suspected or actual test compromise or loss. Develops and enforces procedures necessary to maintain test security.
3. Administers the Foreign Language Proficiency Pay (FLPP) program. Manages and oversees all requirements for FLPP eligibility, including administering the Defense Language Proficiency Test (DLPT). Validates pay eligibility, analyzes and resolves data discrepancies, and ensures timely and accurate transactions in the Military Personnel Data System (MilPDS) and with the Defense Finance and Accounting Service (DFAS).
4. Utilizes multiple office automation systems and software to support testing operations. Produces a wide range of official documents, reports, and correspondence. Manages testing data, schedules, and records using databases, spreadsheets, and other digital tools. Ensures the proper use of networked systems to transmit and receive electronic documents, access directives, and complete required forms in support of the testing mission.

Requirements

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Conditions of employment

• U.S. Citizenship is required
• Males must be registered for Selective Service, see Legal and Regulatory Guidance
• If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at:
• This position is subject to provisions of the DoD Priority Placement Program
• For more information on Acq Demo please go to DoD AcqDemo Homepage and Fact Sheet
• Disclosure of Political Appointments
• All federal employees are required to have direct deposit
• This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.
• Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
• Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
• May be required to travel by military or commercial aircraft in the performance of TDY assignments.
• Required to handle and safeguard sensitive and/or classified information in accordance with regulations to reduce potential compromise.
• Position is designated non critical-sensitive and requires a SECRET security clearance to fully perform the duties and responsibilities of the position. Employee must be able to obtain and maintain a Secret clearance.
• Promotion data are Controlled Unclassified Information (CUI) and are not releasable except as prescribed.
• May be required to travel in order to administer tests to personnel assigned to Geographically Separated Units (GSUs).
• The incumbent must have the ability to type a minimum of 40 WPM.
• Required to handle and safeguard sensitive and/or classified information in accordance with regulations to reduce potential compromise.

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions, 0203 Series.

SPECIALIZED EXPERIENCE : Applicants must have at least one (1) year of specialized experience at the next lower broadband NK-01, equivalent to the next to lower grade GS-04 or equivalent in the Federal Service. Specialized experience must include knowledge of military personnel policies, procedures, and regulations, including WAPS, promotion eligibility requirements, testing cycles, ancillary testing, and procedures for resolving testing and promotion related discrepancies and irregularities. Knowledge of procedures for the receipt, storage, handling, accountability, and destruction of controlled and classified test materials to ensure program security and integrity. Knowledge of military rank structure, assignments, and promotion requirements to effectively advise members and leadership.

OR

EDUCATION: Completed four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college, or university. NOTE: You must submit a copy of transcripts

OR

COMBINATION OF EDUCATION AND EXPERIENCE: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. NOTE: You must submit a copy of your transcripts.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge of military personnel policies, procedures, and regulations, including WAPS, promotion eligibility requirements, testing cycles, ancillary testing, and procedures for resolving testing and promotion-related discrepancies and irregularities.
2. Knowledge of procedures for the receipt, storage, handling, accountability, and destruction of controlled and classified test materials to ensure program security and integrity.
3. Knowledge of military rank structure, assignments, and promotion requirements to effectively advise members and leadership.
4. Skill in using a variety of office automation software, databases (such as MilPDS), and tools to manage programs, prepare reports, and support test administration.
5. Ability to communicate effectively, both orally and in writing, to provide guidance, conduct briefings, and disseminate information on complex personnel testing issues.
6. Ability to analyze and interpret automated data and reports to identify deficiencies, ensure compliance, and verify the accuracy of the testing program.

PART-TIME OR UNPAID EXPERIENCE : Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE : Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY ? If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional information

This is an acquisition demonstration project position NK-02 equivalent to a GS-05 to GS-07.

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and most recent SF-50 noting position, grade, and duty location.

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.

Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.

Priority Placement Program (PPP) Applicant Eligible: PPP Applicants determined well qualified and selected, will be placed at the full performance level. You must include the applicable completed PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click here to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this announcement.

Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click here.

If you have questions regarding this announcement and have hearing or speech difficulties click here.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.