Part-Time Administrative Assistant, Student Services

This is a Part-Time 19 hour support position for the Recruitment and Enrollment department. TERMS OF EMPLOYMENT Requires flexible work schedule to meet program needs, which may include working days, evenings and/or weekends. Requires official transcripts, licensure and/or certifications to be provided to the Office of Human Resources within 30 days of hire. Applicants with academic credentials from non-U.S. accredited institutions must have their coursework evaluated by a NACES-affiliated company for U.S. equivalency. All international credential evaluations must be conducted by one of the companies affiliated with the National Association of Credential Evaluation Services, Inc. Applicants must request, pay associated fees, and provide an original transcript evaluation to the Office of Human Resources. For further information, refer to the NACES website ( Alvin College is an equal‑opportunity institution and does not discriminate against anyone on the basis of race, color, national origin, religion, age, disability, sex, or any other basis prohibited by law. This is a security‑sensitive position and requires a criminal history and/or motor vehicle records check. ESSENTIAL DUTIES AND RESPONSIBILITIES Greets visitors and answers departmental calls to determine nature of business and directs visitors/callers to the appropriate person Assists with collecting time recorded documentation for recordkeeping purposes Assists with creating and maintaining documents pertinent to the department (admissions and advising forms, onboarding and training documents, etc.) Manages the online New Student Orientation, including editing and distribution to students Assists with updating and maintaining the website and POD pages for the department Assists in the maintenance of the departmental budget Prepares purchase orders, travel reimbursements, petty cash requests, and departmental work orders Assists with the planning of any events/activities related to the admissions, recruitment and advising Submits requests on behalf of the department (Marketing, AdAstra, etc.) Assists in the supervision and training of student employees Orders office supplies for the department Other duties as assigned WORK ENVIRONMENT The employee typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. The employee may encounter frequent interruptions throughout the workday. PHYSICAL DEMANDS The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to twenty (20) pounds. REQUIRED QUALIFICATIONS Minimum requirement of high school diploma or equivalent One (1) year of work experience in a related administrative assistant position PREFERRED QUALIFICATIONS Associate’s Degree Two (2) years of work experience in higher education institution Proficiency in use of Colleague business management software Bilingual – English/Spanish KNOWLEDGE, SKILLS, AND ABILITIES Willingness to collaborate and build consensus Ability to communicate effectively, written and verbal Capability to identify and resolve problems/issues Organizational skills that demonstrate the ability to handle varied amounts of information and data Highly motivated and the ability to work independently with minimal supervision Proficiency in using Microsoft Office, Word, Excel, and Power Point Ability to work flexible hours, including evenings, weekends, and peak periods #J-18808-Ljbffr