Office Manager

Job Description

Office Manager

Fairfield, NJ Area | Established Manufacturing Company

Position Overview

An established manufacturing company near Fairfield, NJ is seeking an experienced Office Manager to oversee the day-to-day administrative and business operations of the office. This is a hands-on role supporting management while coordinating accounting administration, AP/AR, payroll, customer service, light HR responsibilities, and general office operations.

The ideal candidate is organized, dependable, professional, and comfortable working across multiple functions in a manufacturing environment. Experience with Microsoft Dynamics or another ERP system is important, along with strong Microsoft Office skills. Bilingual English/Spanish is a plus.

Key Responsibilities

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• Oversee daily office operations and ensure smooth, efficient workflow across administrative functions.
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• Provide administrative support to company management and serve as a central point of coordination for the office.
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• Provide oversight and coordination of Accounts Payable and Accounts Receivable activities, including invoicing, payments, collections, and account follow-up.
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• Coordinate payroll processing and maintain accurate employee and payroll-related records.
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• Support basic Human Resources functions, including employee records, onboarding, benefits administration, policies, and coordination with outside providers.
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• Serve as a point of contact for customers, vendors, employees, and visitors, providing professional and responsive customer service.
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• Work within Microsoft Dynamics and/or other ERP systems to maintain information, review transactions, and support administrative and accounting processes.
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• Assist with purchasing, vendor coordination, office supplies, and general facility/office administration.
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• Manage calendars, meetings, appointments, and occasional company events or internal functions.
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• Coordinate communications and administrative activities between Sales, Accounting, Operations, and Management.
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• Maintain organized files, records, reports, and documentation.
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• Identify opportunities to improve administrative processes and help keep the office running efficiently.
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• Handle other administrative and operational responsibilities as needed.
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Qualifications

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• 5+ years of experience in office management, administrative management, or business operations .
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• Experience in a manufacturing, distribution, construction, or similar business environment preferred.
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• Working knowledge of AP/AR and general accounting processes .
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• Experience coordinating payroll and basic HR functions .
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• Familiarity with Microsoft Dynamics, ERP systems, or similar business software .
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• Strong Microsoft Office skills, particularly Excel and Outlook.
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• Excellent organizational and time-management skills with the ability to manage multiple priorities.
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• Strong written and verbal communication skills.
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• Professional, dependable, and comfortable interacting with employees, customers, vendors, and senior management.
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• Ability to work independently while also functioning as a key member of the management team.
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• Bilingual English/Spanish is a plus.
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Ideal Candidate

The ideal candidate is someone who enjoys being the “go-to” person in the office —someone who can keep administrative operations organized, follow up on accounting and customer-service matters, coordinate with management, and step in wherever needed to keep the business running smoothly.