Senior Contracts Manager

Job Title: Senior Contracts & Claims Manager

Location: Vacaville, CA 95688 OR Portsmouth, NH 03801

Duration: 6 Months contract

On-site expectations: hybrid 3x per week

• Job Description: As a member of the Global Capital Sourcing team, a Senior Contracts & Claims Manager is sought to be responsible for the commercial management of a variety of projects within large and medium green or brown field CAPEX schemes (CAPEX project sizes/spend of min 5 m USD).
• The aims are to protect clients' rights and entitlements as provided in the contracts, ensure the Contractors' obligations are fulfilled, ensure clients is fulfilling their obligations, optimize value-for-money, reduce contract risks, lowest Total Cost of Ownership (TCO), on time/schedule delivery, quality, and in-cost project purchases to support the goal for clients' growth investments.
• He/she is in a position to mitigate risks related to the contract creation/execution, identify cost-benefit solutions to complex contractual matters (including regular delivery and close out of complex negotiations with external stakeholders and Consultants).
• The position is expected to act as a commercial expert working in close cooperation and coordination together with the Global Engineering team (SGIE), the local project team and any other relevant internal or external stakeholder, ensuring a common clients approach to suppliers

CONTRACT MANAGEMENT

• Project Procurement Execution Strategy Support the definition of the Risk mitigation plan;
• Participate in development of contracting strategies;
• Involve Cost Control Group and ensure the implementation of cost control system e.g. progress measurement, remeasurement, bank guarantees, additional items, claims, cash flow and back-charges;
• Analyse the contract conditions and assist the project management in the preparation and conduction of the execution of those contracts;
• Involvement with the review of new tenders and contracts with Strategic Supplier;
• Support the negotiation of major contracts, subcontracts and own the final review and document preparation with Strategic Supplier;
• Ensure relevant Procurement & SGIE process and standards are followed.
• Post Tender Award Lead the execution of contracts to secure contractual rights and entitlements;
• Responsible to report contracting plan status and variations to the Project & Procurement on a periodic basis;
• Manage the contracting plan during project execution, commissioning and evaluation stages, including the contractor's cost in cooperation with Cost Control;
• Prepare a summary of key contractual points (deviations from norms, identified risks) generated by a review such that they can be readily identified and addressed;
• Negotiate and agree contract extensions & change request;
• Coordinate activities such as change orders, delay management, conflict management, preparation for potential litigation / arbitration / ADR in terms of proper documentation, timely responses to the contractor as per contract;
• Monitor and safeguards the legal right as per the provisions of the contract;
• Manage the Warranty and performance guarantees of the project assets;
• Ensuring all requirements of clients, are met with respect to contract review;
• Coordinating the involvement of legal counsel and/or Client legal counsel in reviews as required;
• Support in Arbitration and in Alternative Dispute Resolution Procedures;
• Overseeing, managing, directing and supporting the project commercial teams to ensure optimization of project returns.

• CLAIM MANAGEMENT Identifying opportunities for outgoing claims, development of claim strategies, supporting/preparing notifications/correspondence as well as negotiation and settlement;
• Analysis of incoming claims, development of defense strategies, supporting/preparing response/correspondence, claim negotiation and settlement;
• Collection and registration of all claim related documentation in company's claim repository.

• SUPPLIER RELATIONSHIP MANAGEMENT Manage escalation of issues and claims management with supplier;
• Develop the supplier relationship according to the expectations per supplier segment;
• Support supplier relationship management and to ensure reliable high quality supply;
• Support the supplier performance, compliance and accountability through supplier scorecards and performance metrics;
• Involved in periodic commercial audits of main contractors.

• STAKEHOLDER MANAGEMENT Identify and engage with internal stakeholders, including Project Management, Global SGIE, Global Procurement and Corporate Functions (mainly Legal and Finance);
• Clarify stakeholder requirements;
• Drive proactive communications
• Education: A higher commercial background equivalent to a Bachelor (BSc/BA), preferably Master's degree (MSc/MBA) or equivalent and a good thorough technical understanding and knowledge
• Minimum 10 years of relevant experience with major contractors / consultants in roles dealing with management of project change procedures, cost management, claims and variations, negotiation and settlement of disputes with owners and subcontractors.
• Demonstrated experience developing and implementing contract strategies that have yielded measurable business results
• Ability to work cross functionally in project work and project management
• Has preferably overseen, sourced from, or worked for EPCMV / EPC contractors
• Experience operating at a senior level on a major project or in a Commercial / Claims Manager role in a large construction company.
• Experience in a regulated industry (i.e. pharmaceutical, food) advantageous.