Accounts Payable Specialist & Office Administrator

Job Description Job Description Accounting Department Administrator / Accounts Payable Assistant Position Summary We are seeking a detail-oriented, highly organized Accounting Department Administrator / Accounts Payable Assistant to support the daily operations of our financial team. In this dual-faceted role, you will assist with vital accounts payable functions, handle essential administrative office tasks, maintain precise records, manage vendor communication, and provide general clerical support. The ideal candidate is a dependable, professional individual who thrives on multitasking and keeping operations seamless in a fast-paced office environment. Key Responsibilities Accounts Payable Support * Invoice Processing: Review and process vendor invoices accurately and in a timely manner. * Three-Way Matching: Match purchase orders, invoices, and delivery receipts within our dedicated Invoice Management System. * Payment Assistance: Assist with regular check runs and the preparation of electronic payments. * Vendor Management: Maintain and update vendor files, handle payment inquiries, and reconcile monthly vendor statements to resolve discrepancies. * Reconciliations: Assist with employee expense reports and corporate credit card reconciliations. Accounting & Administrative Duties * Departmental Support: Provide high-level administrative assistance directly to the accounting team. * Data & Records Management: Perform accurate data entry, maintain accounting databases, and systematically file/archive financial records. * Office Coordination: Manage incoming/outgoing mail, route phone calls, greet visitors, and oversee the inventory and ordering of general office and breakroom supplies. General Office Support * Confidentiality: Maintain the highest level of strict confidentiality regarding sensitive financial and company information. * Process Improvement: Collaborate across departments to optimize internal office procedures, organization, and workflow efficiency. * Ad-Hoc Tasks: Perform additional clerical and administrative duties as assigned by management. Qualifications & Requirements * Education: High school diploma required; an Associate degree in Accounting, Business Administration, or a related field is highly preferred. * Experience: 2+ years of proven experience in an administrative or accounting support role preferred. * Core Knowledge: A solid foundational understanding of basic accounts payable and general bookkeeping principles. * Technical Savvy: Proficiency in Microsoft Office Suite (advanced comfort with Excel and Outlook is required); previous experience with dedicated accounting software is a major plus. * Professional Attributes: High attention to detail, exceptional organizational and time-management skills, and excellent interpersonal communication abilities. Work Environment & Schedule * Status: Full-time position. * Setting: 100% office-based environment. * Hours: Standard business hours with occasional overtime requested based on monthly or quarterly closing cycles. Compensation & Benefits * Competitive hourly pay/salary commensurate with experience. * Comprehensive health insurance packages. * Generous paid time off (PTO) and paid holidays. * Retirement plan options. * Clear opportunities for internal professional growth and career advancement. Company Description RALCO Electric is a full-service electrical company with the experience to meet all electric needs. RALCO Electric has built a solid reputation as a leader in electrical service since 1986. Over the years, we have expanded our experience to include generator sales and service. We also offer 24-hour on-call emergency service, so we are there when you need us most. Company Description RALCO Electric is a full-service electrical company with the experience to meet all electric needs. RALCO Electric has built a solid reputation as a leader in electrical service since 1986. Over the years, we have expanded our experience to include generator sales and service. We also offer 24-hour on-call emergency service, so we are there when you need us most.