Talent Acquisition Coordinator

Talent Acquisition Coordinator

Location: Lenexa, Kansas (Kansas City) | Full-Time | On-Site

Summary

The Talent Acquisition Coordinator is responsible for managing the onboarding process for new hires from offer acceptance through day one and beyond. This role ensures all documentation, compliance requirements, and pre-employment steps are completed accurately and on time while delivering a smooth and professional candidate experience. The Talent Acquisition Coordinator partners closely with HR, Operations, and Compliance teams to prepare new hires for success and maintain compliance across all hiring activities.

What You'll Get

• $21.00-$24.00 Hourly (DOE)
• Medical, Dental, and Vision coverage available
• 401(k)/Roth retirement plan with company match
• Paid Time Off (PTO) and paid holidays
• Life/AD&D and Supplemental Insurance Available

What You'll Do

• Send, track, & verify onboarding paperwork for new hires
• Follow up with candidates to ensure documents are completed on time
• Coordinate and schedule drug screenings, background checks, and MVRs
• Verify candidate eligibility & clear candidates to start work
• Complete and process I-9 and E-Verify documentation
• Upload and maintain employee records in ADP and internal systems
• Coordinate tools, equipment, and onboarding logistics prior to start date
• Communicate start dates, onboarding tasks, and important deadlines to new hires
• Send orientation emails and onboarding instructions
• Facilitate Day 1–2 New Hire Orientation sessions
• Communicate with the VP of Compliance, HR, and Operations teams
• Work with Project Management teams to support badging and credentialing projects
• Assist with onboarding-related reporting, tracking, and special projects

Who We Are

REMEDI8® is a national leader in passive fire protection and compliance solutions for healthcare and commercial facilities. Headquartered in Lenexa, Kansas, we specialize in inspection, maintenance, and compliance of fire doors, dampers, and firestopping systems. REMEDI8® delivers industry-leading reporting, innovative software, and tailored compliance solutions that help our customers maintain safety, efficiency, and regulatory readiness nationwide.

What We're Looking For

• 1–3 years of experience in HR, recruiting coordination, onboarding, or administrative operations (preferred)
• Strong attention to detail with the ability to manage high-volume documentation
• Experience coordinating onboarding, compliance, or HR processes (preferred)
• Ability to manage multiple tasks, deadlines, and priorities simultaneously
• Strong organizational and follow-up skills
• Professional communication skills (written and verbal)
• Comfortable interacting with candidates, hiring managers, and internal teams
• Experience using HRIS or ATS systems (e.g., ADP)
• Ability to maintain confidentiality and handle sensitive information
• Self-motivated, dependable, and process-driven

Physical Requirements

• Ability to sit or stand for extended periods
• Frequent use of phone and computer
• Ability to lift up to 20 pounds occasionally

Additional Requirements

• Must be at least 21 years of age
• Ability to pass drug screen and background check
• Reliable attendance and punctuality

EEO Employer, including disability/veterans