Assistant Project Manager

Job Description

Job Description

At Thomas Door Controls, you are part of a team that has been serving Central Ohio with integrity and craftsmanship since 1949. We offer stability, hands-on training, and opportunities to grow your skills across a wide range of commercial door systems. Our team is supportive, professional, and proud to be known as Central Ohio's door experts. Here, you do not just open doors, you open opportunities for your future.

Assistant Project Manager

About the Role

We're hiring a detail-driven Assistant Project Manager to support our Contract Department by reviewing plans and specifications, building door/frame/hardware (DFH) submittals for architect approval, and coordinating the ordering/procurement process once submittals are approved. This is a desk-based, technical support role that partners closely with Project Managers and the Estimator to keep projects accurate, compliant, and on schedule.

This position is ideal for someone who enjoys deep focus work, interpreting construction documents, and ensuring the right materials are ordered correctly, without the constant jobsite pressures of project management.

What You'll Do

Submittals & DFH Detailing

• Review construction documents (plans, specs, addenda, bulletins) and interpret requirements for DFH scope
• Coordinate with Project Managers and Estimator to ensure submittals align with project intent, field conditions, and internal standards
• Produce detailed shop drawings for doors, frames and hardware. Utilize the tools available to assemble the DFH schedules/submittals for architect approval
• Track submittal status, incorporate architect revisions, and resubmit as needed. Notify Project Managers of changes with cost impacts

Procurement & Ordering

• After approvals, procure/order doors, frames, hardware, and related materials
• Issue purchase orders, verify accuracy, and coordinate with manufacturers/vendors on corrections
• Track lead times and identify potential schedule impacts
• Support internal labeling/packaging workflows so materials are job-ready for shipment and install

Cross-Functional Support

• Provide technical support to PMs and (as needed) assist the Estimator during high-volume periods
• Maintain organized digital project files and documentation to support smooth handoffs and project execution

What Success Looks Like

• Produces accurate submittals with minimal PM rework
• Helps reduce backlog and improves turnaround from award → submittal → approved → ordered
• Consistently prevents costly ordering errors through strong attention to detail and document control

What You'll Need

Required

• Strong attention to detail and organization (this role lives in plans/specs and complex documentation)
• Ability to interpret construction documents and follow technical requirements
• Comfortable working at a computer for extended periods; strong administrative discipline and follow-through
• Willingness to learn DFH systems, processes, and technical product knowledge

Preferred

• 2–3+ years experience in commercial doors/frames/hardware, construction distribution, or a subcontractor environment
• Experience building submittals, schedules, or technical documentation for construction projects
• Familiarity with procurement/order management (POs, lead time follow-up, vendor coordination)
• Exposure to DFH hardware sets and how components interact (openings, handing, preps, compatibility)
• Experience with detailing/pricing software tools (DFH or similar)

Work Schedule

• Standard hours are 7:30 AM – 4:30 PM. This position is onsite.

EEO Statement

At Thomas Door, we are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic. If you would like to request accommodation on the basis of disability for completing this on-line application, please contact Human Resources.