Administrative Officer 2

Job Description The Department of Military and Veterans Affairs (DMVA), Division of Administrative Services (DAS), is recruiting for a Administrative Officer 2. This position is in the Supervisors Union (SU) bargaining unit at a range 19. This position is open to Alaska Residents only. Please check our Definition FAQ to determine if you qualify. This position requires full-time on-site work at Joint Base Elmendorf-Richardson to facilitate collaboration with various divisions supported by DAS' Administrative Section. Remote work may be permitted up to two days a week, subject to the hiring manager’s approval, and/or successful completion of probation. What You Will Be Doing As DAS’s new Administrative Officer 2 (AO 2), you will be part of an outstanding management team. As the AO 2, you will play a vital role by being responsible for overseeing administrative operations, budget analysis, and financial management for the Department of Military and Veterans Affairs' Office of the Commissioner, Division of Administrative Services, and State Active‑Duty program. The position also serves as the State Program Manager for the Distributed Learning Program under the Cooperative Agreement and supervises an Administrative Assistant 2, an Administrative Assistant 3, and a Training Specialist 2. Our Mission And Culture Our mission at Department of Military and Veterans Affairs is to provide highly motivated, effective professionals to execute global, theater, and state operations. We are always prepared to respond to and assist in the recovery from domestic disasters and emergencies; we serve and support Alaska's veterans; educate Alaska teens in disciplined, structured environments; and cultivate ethically driven members into strong, capable, and innovative leaders. In this role, you will foster collaborative leadership support with department administrative professionals as well as your team of three administrative positions, cultivating their growth, strengthening mutual accountability, and ensuring high-quality administrative services. Benefits Of Joining Our Team By joining our team, you will play an essential role in supporting the critical mission of the Division of Administrative Services while enjoying a rewarding career that offers skills advancement and career development. Our team is built on collaboration, positivity, and a shared commitment to meaningful work. Everyone is encouraged to bring their talents forward, contribute ideas, and help shape improvements. Additional benefits include paid leave accrual, various retirement options, and comprehensive medical, vision, and dental plans, ensuring you are well-supported both professionally and personally as you serve your community. The Working Environment You Can Expect DAS is proudly located on Joint Base Elmendorf/Fort Richardson (JBER) surrounded by the natural beauty of the Arctic Valley where you can enjoy a three-mile paved walking / jogging trail and have access to an on-site café and no-cost fitness center at the National Guard Armory. You will have the opportunity to collaborate and engage with uniformed military members and fellow state employees, to accomplish our mission while maintaining a healthy work-life balance. Who We Are Looking For Leadership: Influences, motivates, and challenges others; adapts leadership styles to a variety of situations. Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior. Problem Solving: Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations. Attention to Detail: Is thorough when performing work and conscientious about attending to detail. Accountability: Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules. Competency Description The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation. To view the general description and example of duties for the position please go to the following link: NOTE * SPECIAL NOTICE - JBER (BASE) ACCESS * NOTE* Minimum Qualifications Any combination of education and/or experience that provides the applicant with competencies in Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production. Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary. Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems. Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization. Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization. Equivalent To Those Typically Gained By Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field. Additional Required Information Please read the information below carefully, this applies to your application submission. Ensure your application meets the minimum qualifications for the job class, carefully review the job description and compare it with your work history, training, education, licenses, and certifications. Highlight relevant experiences and credentials that directly align with the job requirements and organize them clearly in your application to demonstrate your qualifications effectively. Required Documents Due At The Time Of Interview If you are a current or former State of Alaska employee, provide your last two (2) performance evaluations or if you have never been employed with the State, provide three (3) professional letters of recommendation if evaluations are unavailable. Three (3) professional references we may contact by phone (must include position titles, and your current supervisor and one former supervisor). Include official college transcripts if using education to meet minimum requirements. Note: You will not need to bring these documents if you have already attached/submitted with your application package. Job Specific Requirements May travel to remote areas of the state to support the Departments missions. May travel to Juneau, Fairbanks, and other out of state locations for coordination and training in support of the DLP appendix. May travel to different divisions/components by car or light truck for face to face meetings. DMVA is housed on the Joint Base Elmendorf-Richardson military base incumbent must be able to pass security check to access this federal military installation. Adherence to special security guidelines, protocol, etc. for Joint Base Elmendorf-Richardson needs to be followed. Civilian workers support the Administrative functions of the department which includes National Guard, and requires confidentiality and the ability to work in a combined civilian and military work environment. Bargaining Unit If you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, do not complete this question. Education If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application, submitted to the contact information below, or provided at the time of interview if you are using education to meet the minimum qualifications. If you cannot attach it to your application, email or fax it to the contact provided in the job posting. Special Instructions For Foreign Education Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. Note: The State of Alaska does not provide VISA Employer sponsorships. Work Experience If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment. Note: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting. Multiple Vacancies This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies. EEO Statement The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aids or services, or alternative communication formats, please call View phone number on click.appcast.io or View phone number on click.appcast.io in Juneau or TTY: Alaska Relay 711 or View phone number on click.appcast.io or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer. Contact Information Workplace Alaska Application Questions & Assistance: Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at View phone number on click.appcast.io (toll free) or View phone number on click.appcast.io if you are in the Juneau area. Requests for information may also be emailed to: View email address on click.appcast.io For applicant password assistance please visit: Contact Information: For specific information in reference to the position please contact the hiring manager: Ms. Susan A. England Division Operations Manager TEAMS: View phone number on click.appcast.io Email: View email address on click.appcast.io Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dental The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information. AVTEC Confidential Correctional Officers Marine Engineers Mt. Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman's Union Exempt employees (not covered by collective bargaining) The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information. General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit) Optional Insurance Benefits Group-based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses Retirement Benefits Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees)Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options See for additional information Paid Leave & Other Benefits Personal leave with an accrual rate increase based on time served Twelve (12) paid holidays a year #J-18808-Ljbffr