ES Attendance Clerk (26-27 SY) - Gilbert ES

ES Attendance Clerk

Reports To: Principal

Pay Grade: Paraprofessional 040 (195 days)

Revised 1/9/2014

Job Goal:

Maintain accurate and complete student data records pertaining to student attendance and records, maintain confidentiality of information

Qualifications:

High School Diploma or GED

Special Knowledge/Skills:

• Knowledge of general office equipment
• Effective organizational, communication, and interpersonal skills
• Ability to effectively use district student management programs after standard training and with reasonable help-desk assistance
• Bilingual English/Spanish preferred

Experience:

One (1) year of clerical/secretarial experience or other equivalent experience or background

Major Performance Responsibilities and Duties:

1. Perform all clerical duties necessary to maintain accurate and complete student attendance and other student records within established district guidelines.
2. Coordinate with campus and district staff to record all student attendance information in the student management system for submission to the state.
3. Responsible for management of TEA Campus Attendance Verification Reports.
4. Record tardies and refer consistently students to Attendance Officer when students arrive late.
5. Responsible for management of I Am Present.
6. Communicate with parents/guardians regarding student attendance issues.
7. Ensure that all student absences are followed-up with on a daily basis; maintain absence notes for each student.
8. Responsible for running Cognos reports for Attendance
9. Work with administrators, counselors, teachers, and other staff to implement intervention plans for students with attendance issues.
10. Work with administrators, counselors, teachers, and other staff to implement positive approaches to improving student attendance and punctuality.
11. Transfer and request student cumulative records as students enter/withdraw within and outside the district and manage all TREx processes.
12. Maintain all student active and inactive cumulative files.
13. Be responsive to customers by backing up the receptionist during peak office hours.
14. Assist students, teachers, and parents as needed.
15. Receive incoming calls and take reliable messages as needed.
16. Maintain confidentiality of information and student records.
17. Remain informed of and comply with state, district, and school policies and regulations concerning primary job functions.
18. Field calls and respond to customers while Receptionist is at lunch.
19. Serve as a "back-up" to the Data Processing Clerk through comprehensive cross-Training.

Equipment Used:

Computer, printer, copier, telephone, calculator, and facsimile

Working Conditions:

Mental Demands/Physical Demands/Environmental Demands

Perform tasks with frequent interruptions

Maintain emotional control under stress

Work to meet established deadlines

Extensive typing/repetitive hands motions

Prolonged use of computer

Occasional prolonged and irregular hours

Communicate effectively (verbal and written)

Safety

Perform all duties in a safe and responsible manner. Observe all safety precautions. Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidences immediately to supervisor, and being proactive in the ongoing efforts to improve workplace safety.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.