Payroll Specialist

Payroll Specialist

Remote / Work From Home

NYC Based Non-Profit Organization

Our client, a major, national non-profit organization, is seeking a Payroll Specialist to join its small, internal team. This position plays a key role in overseeing payroll processing and ensuring full compliance with federal, state, and local regulations.

Overview

This position is ideal for an experienced payroll professional who thrives in a collaborative, fast-paced environment and is passionate about accuracy, compliance, and service excellence.

Key Responsibilities

• Manage daily payroll activities including the review and submission of weekly, semi-monthly, and monthly payroll runs across multiple employee groups.
• Respond to payroll-related inquiries, resolving issues quickly and professionally.
• Collaborate with internal departments to support employee needs.
• Conduct root cause analysis for payroll discrepancies and develop documented solutions to prevent recurrence.
• Partner with different departments to research and resolve complex payroll concerns.
• Assist with quarterly payroll tax reconciliations and year-end reporting, including W-2s and other relevant filings.
• Maintain accurate payroll records in accordance with applicable regulatory guidelines.
• Support the implementation of updated processes and tools related to payroll, with a focus on efficiency and scalability.
• Conduct internal payroll audits and assist in preparing documentation for external auditors when needed.
• Contribute to the benefits renewal and open enrollment process by performing data validations and reconciliations.
• Review and reconcile vendor invoices tied to payroll and benefits.
• Handle various reporting needs and participate in special projects as necessary.

Qualifications

• 2-7+ years of hands-on payroll experience across multiple states.
• Proficiency with weekly, semi-monthly, and monthly payroll cycles.
• Familiarity with leading payroll or HRIS platforms (e.g., UKG, ADP Workforce Now or comparable systems).
• Prior involvement in payroll or HR system implementations is a plus.
• Exceptional attention to detail and commitment to data integrity.
• Strong understanding of standard operating procedures to ensure consistent and accurate payroll processing.
• Proven ability to manage confidential information with professionalism and discretion.
• Advanced proficiency in Microsoft Excel, including VLOOKUPs, pivot tables, and data analysis tools.
• Excellent communication skills, both written and verbal with an ability to work independently and in a team setting.
• Effective time management and multitasking skills.
• Solid understanding of Federal, State, and Local payroll tax regulations.
• Flexibility to work additional hours when needed to meet processing deadlines.