Accounting Specialist III

Position Title: Accounting Specialist III FLSA Status: Non-Exempt Reports to: Finance Director Pay Scale: J Department: Finance Department Position Summary This position description has been prepared to assist in evaluating duties, responsibilities, and skills of the position. It is not intended as a complete list of specific responsibilities and duties, nor is it intended to limit duties to those listed. This position is responsible for processing payroll, accounts payable, accounts receivable, reconciliations, and various other clerical tasks. The position assists with the annual budgeting process, payroll, report creation, and ordering office supplies; along with other special projects and/or duties as assigned. The employee works under the guidance and administrative direction of the Finance Director. Essential Duties and Responsibilities Reviews, enters and processes accounts payable and accounts receivable invoices weekly. Acts as the primary purchasing card administrator for the County. Reviews, enters, and assists with bi-weekly, monthly, and quarterly payroll processes and reports. Enters, reviews, and posts general ledger and payroll journals as directed. Enters internal transfers entries received from departments. Reconciles various balance sheet accounts. Operates varied office machines. Ability to set priorities, arrange, coordinate, and plan work schedules while demonstrating strong organizational skills and accuracy of assigned financial functions. Knowledge of or ability to learn County government, organization, and procedures. Assists Finance Director in preparing a variety of reports and keeping electronic records and files up to date. Orders and maintains inventory of office supplies. Assists in compiling items and reports for the Finance Committee and attends Finance Committee meetings monthly or as needed to create meeting minutes. Assist with various financial or special projects as needed. Assists in developing forms as needed for reporting, copying documents, completes surveys, lists and other general inquiries. Ability to work with confidential records and maintain confidentiality. Ability to work in a pleasant and understanding manner with the public, newspaper representatives, consultants, vendors, county officials, co-workers, etc. and maintain good working relationships. Ability to perform tasks while being subject to frequent interruptions, with ability to carry out complex oral and written instructions. Participate in cross training of all financial functions for the various positions within the Finance department. Adhere to General Accepted Accounting Principles and Governmental Accounting Standards Board regulations. Related Job Functions Assists internal & external stakeholders with a polite and courteous professional manner. Performs varied and complex secretarial duties including composing letters, answering phones, taking messages, and maintaining files. May handle confidential matters and information. Ability to problem solve and offer suggestions to streamline processes. Ability to work independently and in a team environment. Attend annual HIPAA training online. Abide by HIPAA Laws & Regulations pertaining to County customers and/or residents health and/or medical records when applicable. Abide by HIPAA Laws & Regulations pertaining to County employee employment records including but not limited to payroll, benefit, health and/or medical records when applicable. Performs related work as required or directed by Finance Director. Physical Demands Ability to sit, stand, and move around for extended periods. Proficiency in keyboarding and using office equipment such as computers, printers, and copiers. Capable of lifting and carrying light to moderate office supplies. Visual acuity to read printed materials and view computers screen for extended periods. Manual dexterity to operate office equipment and perform tasks such as filing and organizing paperwork. Ability to communicate with the public and Vernon County staff in-person and on the phone. Travel to other Vernon County offices or sites for meetings, mail, etc. Occasionally may handle stressful situation(s) and short deadlines. Involves minimal potential and/or direct exposure to blood or bodily fluids. Frequently handles stressful situations. Education and Training Requirements Associate degree in accounting, finance or business administration, or a minimum of 5 years’ experience in accounting, finance, or bookkeeping preferred. Requires intermediate to advanced experience with Microsoft Office suites and a preference in the use of automated accounting or bookkeeping software. In evaluating candidates for this position, the County may consider a combination of education, experience and training that provides the necessary knowledge, skills, and abilities to perform the duties of the position. Possession of a valid driver’s license and reliable transportation with adequate auto insurance to meet minimum County requirements, or access to reliable transportation. Wage and Benefits $23.69-$26.17 Paid Holidays Paid Vacation Wisconsin Retirement System Short Term & Long-Term Disability - waived premiums. $10,000 Life Insurance Policy - Employer Paid. Health Insurance - Low & High Deductible Plan with eligible FSA or HSA plans. Deferred Compensation - Wisconsin Deferred Comp & Nationwide Other Supplemental Insurances Include - Life Insurance, Accident, Critical Illness and Hospital Indemnity. Employee Assistance Program. #J-18808-Ljbffr