Administrative Assistant to the Administrators of Special Education

Job Title

Requirements:

• Minimum of high school diploma; Degree preferred/coursework in office management
• Knowledge of office procedures and the operations of an office
• Detail oriented
• Proficient in Microsoft Office and Google
• Accuracy in working with a variety of data
• Ability to exercise sound professional judgment and discretion

Job Responsibilities:

• Maintain records and file documentation with the State Department of Education and/or appropriate agencies and stakeholders regarding: Rule Exceptions, Out of State Placements, Competent Private Instruction, Independent Educational Evaluations, Surrogate Parents, Affirmation of Consultation, State Complaints, Due Process Hearings, and other litigious situations
• Extract and organize data from various sources
• Maintain records and file documentation for interagency agreements such as Head Start
• Tuition billing
• Maintains records for contracted service providers such as OT/PT, SLP, etc.
• Compose routine correspondence, special notices and memos as requested by the Director of Special Education
• Receive calls, take messages, greet visitors and provide information to calling parties
• Arrange meetings and travel
• Manage travel documents for reimbursement to staff
• Maintain staff and student files and records as requested
• Process monthly mileage and expense claims for the Special Education department and maintain files
• Provide secretarial services to other secretaries as needed, including special projects and training
• Assist in organizing administrative projects and travel
• Provide general administrative assistance as requested
• Perform other duties as assigned by the Director of Special Education

Terms of Employment:

• Twelve (12) month contract with vacation and other benefits as provided by board policy
• Salary to be determined by the Board of Directors

Evaluation:

• Job evaluation by the Director of Special Education of Instructional Services