Facilities Manager

Job Description

Job Description

MISSION STATEMENT

Are you ready to give back to the community while pursuing your passion? For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond. We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year. Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers. Our extensive array of community-based services are fully integrated, bilingual and culturally competent.

POSITION OVERVIEW

The Facilities Manager is responsible for ensuring the efficient operation and maintenance of all facilities, fostering a safe, clean, and well-organized environment for staff and visitors. This role involves overseeing housekeeping and maintenance operations, managing vendor relationships, and ensuring compliance with safety regulations and industry standards.

KEY ESSENTIAL FUNCTIONS

• Lead and supervise housekeeping and maintenance teams, including scheduling coverage for absences and managing overtime assignments.
• Supervise all assigned buildings to ensure interior and exterior conditions are maintained to high standards.
• Monitor and maintain critical systems, including HVAC, fire alarms, sprinklers, boilers, grease trap, smoke detectors, elevators, doors, plumbing, roofing, electrical, pest control, and emergency generators, ensuring all inspections and documentation are up to date.
• Ensure all facilities maintain updated Safety Data Sheets (SDS) and comply with fire drill requirements and all applicable safety codes and regulations.
• Manage relationships with external vendors and contractors to ensure timely, cost-effective repairs and maintenance, while upholding quality standards and meeting contractual requirements.
• Oversee the procurement of custodial and grounds supplies, linens, and uniforms, ensuring efficient storage, accurate inventory tracking, and timely distribution.
• Manage projects within budget scope and according to set timelines. Ensure all financial requirements, guidelines, policies, and ethics are adhered to strictly. 
• Conduct weekly environmental rounds of all assigned facilities, completing inspection reports that address building and safety concerns, as well as assessing the operational and audit readiness of each facility.
• Participate in hiring, training, evaluating, and recommending disciplinary actions for facilities staff; conduct annual performance reviews to ensure high standards of performance.
• Oversee invoice reconciliation, purchase order preparation, and check request submission to ensure accurate and timely payments to vendors.
• Prioritize, assign, and ensure the timely and accurate completion of work orders.
• Create a monthly schedule for floor maintenance, including stripping, waxing, and buffing.
• Create and manage a schedule for ongoing painting at all facilities, including special projects and preparations for pending audits.
• Manage the building key system, access control, and master key records in compliance with security policies and procedures.
• Additional responsibilities as directed.

REQUIREMENTS

• High School Diploma/GED, required;
• Bachelor’s degree in Facilities Management, Construction, Engineering, or a related field preferred;
• Minimum of three (3) years of progressively responsible experience in building systems maintenance, grounds maintenance, and housekeeping services, including at least three (3) years in a supervisory role;
• In-depth knowledge of HVAC, electrical, plumbing systems, and other maintenance and operation systems.

WHY JOIN US?

Acacia Network provides a comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally.

As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.