Administrative Assistant

Regan Communications Group (RCG) is currently seeking a qualified candidate to serve as Administrative Assistant. This individual needs to be reliable, honest, and organized, with a positive attitude. They are expected to be punctual and a good multi-tasker as the days are fast paced, and the Chairman's schedule is ever-changing.

Primary responsibilities of the position are as follows:

• Manage and maintain the Chairman’s appointment calendar by planning, scheduling and confirming meetings and appointments
• Placing and taking phone calls to and from clients/personal contacts
• Schedule personal appointments and events which include all relevant details such as location, contacts, phone numbers, etc.
• Coordinate corporate and personal travel including airfare, hotel, car service, restaurant reservations, itinerary, and materials
• Maintain various contacts and files of the Chairman’s
• Manage all written and email correspondence
• Drive Chairman to and from meetings and appointments
• Manage all company cars ie. keep all cars filled with gas, routine maintenance (oil changes, inspection stickers, registration stickers, etc.)
• Miscellaneous errands or pick up/drop offs for company
• Dog friendly office, afternoon puppy drop off to Quincy
• Monitor/manage all company credit card expenses; responsible for recording billable expenses
• Manage and coordinate distribution of company season tickets

Essential Requirements:

• Bachelor’s degree or higher
• Excellent administrative, written and interpersonal communication skills
• Organized and able to multi-task in a fast-paced environment
• Performs well independently and under pressure; diplomatic and professional while working with clients and co-workers
• Detail orientated
• Recognizes, understands, and respects confidentiality
• Possesses outstanding work ethic and time management skills
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint

Salary Range: $45,000 - $65,000/year

Additional Information:

• Job Type: Full-time
• Compensation based on experience
• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Why Regan?

• You will join a team of experienced, dedicated professionals at one of the nation’s leading strategic communications companies, with offices in Boston, Florida, Rhode Island, Connecticut, New York City, Washington, D.C., South Carolina, and on Cape Cod. As Regan Communications Group’s top financial officer and a member of its executive leadership, you will play a vital role in ensuring the fiscal health and continued growth of the company.
• RCG provides a wide range of public relations, marketing, and digital media services to an extensive list of clients with local, regional, and national reach. Our clients come from a diverse group including major corporations, publicly traded companies, and small businesses, hospitality groups and non-profits, educational institutions, and cultural groups. We have numerous partnerships in business, media, and non-profit fields that we leverage to help achieve clients’ goals.
• RCG embraces a team environment that ensures our professionals enjoy the support of colleagues who share their dedication and drive to provide superior communications services for our clients. You will collaborate with fellow executives and team members who have decades of experience in business, government, and media.
• We offer competitive salary and benefits and a collaborative and inclusive work culture. We celebrate diversity and are an equal opportunity employer. If you are passionate about building relationships and helping a successful company grow even stronger, there is no more rewarding opportunity than to bring your skills, ideas, and experience to Regan Communications Group.