Bookkeeping, Accounting, and Auditing Clerks

Job Title

Pay Range: $25.00hr - $26.00hr

Requirement/Must Have

• Bachelor’s degree required.
• Working knowledge of federal, state and city laws and regulations impacting payroll operations.
• Knowledge of job titles, classification systems, and coding structures in either NYC or NYS payroll systems.
• Strong analytical, evaluative, technical, and research skills to work with various information systems to audit payroll and create reports.
• Experience creating and running queries in NYS’ OSC PSQuery systems (PeopleSoft) and/or NYC’s CHRMS query system.
• High degree of professionalism, personal integrity, and ability to maintain confidentiality.
• Detail-oriented, self-directed, and motivated with the ability to work effectively and collaboratively in a team setting with diverse staff of all levels.
• Strong organizational skills with the ability to manage multiple assignments with conflicting priorities and meet strict deadlines in a dynamic and demanding customer-focused environment.
• Computer proficiency using web-based HRIS, payroll, financial and administrative systems.
• Proficiency in MS Office Suite (Access and Word) with strong Excel skills.
• Experience with SharePoint, Dropbox, plus virtual meeting/conferencing and collaboration tools (MS Teams, Zoom).

Responsibilities

• Prepares and processes Payroll in accordance with policy, regulation, and the applicable Collective Bargaining Agreement.
• Sets workflow to achieve mission, conducts a detailed analysis and report to confirm accurate and appropriate payroll processing.
• Processes special and unique transactions such as corrections to tax forms, replacement of paychecks, and issuing refund checks.
• Independently recalculates payment to ensure the affected employee gets the correct payment, deduction, or tax using applicable Collective Bargaining Agreements and regulation.
• Uses independent discretion, prioritizing and structuring workload to timely transmit and audit relevant data submitted from different entities throughout the organization.
• Consistently applies policy and administers applicable Collective Bargaining provisions when transmitting and auditing data.
• Administers and supports the administration of Payroll policy and Collective Bargaining Agreements for compliance in partnership with Human Resources Business Partners.
• Independently identifies and improves customer service and client interaction with organization Payroll by timely adapting processes.
• Uses judgement and understanding when managing dissatisfied employees and clients, selecting an appropriate course of action to resolve complaints and negative interactions.
• Reviews and implements Collective Bargaining Agreement and New York State and New York City Payroll Bulletins for the accurate processing of Payroll.
• Collaborates and assists Managers with Payroll audits to ensure Collective Bargaining Agreement deadlines are met throughout the multiple Payroll Systems.
• Conducts a detailed analysis and audit to implement Collective Bargaining Agreements timely and accurately.
• Provides day-to-day administration of assigned programs, functions, or activities.
• Analyzes and prepares requested payroll transactions in payroll systems.
• Communicates technical information regarding contractual agreements and Payroll Bulletins to the campuses.
• Provides employees and supervisors with accurate, timely, and superior customer service.
• Audits individual payrolls for discrepancies and recommends corrective actions.

Skills

• Payroll Processing.
• Collective Bargaining Agreements.
• Auditing.
• PeopleSoft.
• PSQuery.
• CHRMS.
• MS Excel.
• MS Office Suite.
• HRIS.
• Data Analysis.

Qualification And Education

• Bachelor’s degree required.