Deputy Director, Operations & Grants Mgmt

Job Description

Job Description

Deputy Director, Operations and Grants Management 

TH E COMPANY:

Low Income Investment Fund (LIIF) is a national community development financial institution (CDFI), headquartered in San Francisco with offices in New York City, Atlanta, Los Angeles and Washington, D.C., that invests in communities of opportunity, equity and well-being. As a CDFI, LIIF supports projects that have high social value but lack access to traditional financial institutions. Since 1984, LIIF has deployed more than $3.1 billion to serve more than two million people in communities across the country from its five offices. An S&P-rated organization, LIIF funds healthy communities by providing innovative capital solutions. Currently, LIIF is driving $5 billion in investments to advance racial equity (2020-2030). More on LIIF can be found at liifund.org.

POSITION SUMMARY:

The Deputy Director, Grants Management and Operations (Director) reports to the Vice President of Operations, who oversees all Operations team at LIIF. The Operations department was created in 2023 and consist of Information Technology (IT), Data Management (DM), and Portfolio Loan Servicing (PA) teams. The Deputy Director will be responsible for managing the grants management function within the operations team and supporting the VP Operations to oversee all operational functions. This position will be responsible for overseeing the administrative and budget measurement for all grants and contracts for the Programs team of the Low Income Investment Fund (LIIF). In addition, the Deputy Director will review all contracts to ensure compliance related task and key revenue recognition items are identified.

REPORTING RELATIONSHIPS:

The Deputy Director is responsible for efficient and compliant management of the philanthropic grants and public sector contracts that fund the work of LIIF’s Programs team. This position requires financial analysis, problem solving, and relationship building skills. It requires the ability to lead projects, collaborate across teams, and analyze financial data. The Deputy Director will serve as liaison between the Programs team, Finance team and other departments as needed to ensure efficient and economically sustainable operations relating to ensuring compliance, accurate grant accounting and budget management. 

The Deputy Director will management 1-2 team members who will be responsible to all programmatic billing, creating all reclassification entries for the general ledger, provide the finance team with all general ledger support and manage the budget to actual monthly review process. 

The ideal candidate will have broad knowledge of public and private grant and contract management; a team and service-oriented approach to working with colleagues, funders, and partners; a commitment to proactively problem solving; and an interest in being part of an organization committed to creating communities of opportunity, equity and well-being. Direct experience with state and local agency, foundations, and Federal funding is required. 

ES S E NTIAL FUNCTIONS:

Grants and Contracts Management:

• Partners directly with Finance department and Programmatic departments (ex: Early childhood Education, National Program, and Fundraising) to review contract and grant applications and budgets prior to submission to funders.
• Lead negotiations in conjunction with the ECE and Program team prior to contract execution to ensure mission and profitability targets. 
• For complex grant agreements, prepare revenue recognition memo for review by Finance team and sign off. 
• Review all revenue recognition memo prepared by Finance team.
• Manage and oversees 1-2 team members whose primary responsibility will be reparation of financial reports and invoices for billing submissions. 
• From operations side, review Salesforce to ensure all grant awards are properly included and identified.
• Review and at times, prepare financial reports from MIP, Concur and Adaptive systems to monitor grant and contract budgets, expenditures.
• Review and at times, prepare monthly/ quarterly / annual budget to actual analysis for all grants and contracts. 
• Lead monthly meetings with program team, to review budget to actual results and identify any areas of concern related to budget management, such as, and not limited to, over/under spending, allocation issues and unallowable costs. 
• Responsible for reviewing all proposed budget reallocations and budget contract modifications prior to submission (identification to be performed by grants manager) 
• Responsible for reviewing all journal entries related to billings corrections. 
• Present all journal entries and billing submissions to the Program Department for approval 
• Submit all invoices to grantors for payment.
• Ensure information is transferred to the Finance Department to ensure monthly financial data is properly captured within the general ledger system. 
• Review AR aging schedule (prepared by the Finance department) on monthly basis
• Review Net Asset releases (prepared by the Finance department) on a monthly basis.
• Leads effective communication strategy with Finance and program budget leads.
• Ensure grants/contracts are released as planned, invoices are complete and timely, and payments are applied appropriately.
• Review staff allocations to grants and contracts prepared by Program team ensuring allocation is allowable and fully documented for billing purposes. 
• Assist Finance team in identifying new grants management systems and general ledger systems.

Operations and Compliance:

• Manage grant compliance and reporting, including adherence to grant budgets and tracking financial progress toward organizational and programmatic outcomes and goals.
• Collaborate with Finance, Development, Legal, and other departments to ensure grants and contracts are appropriately vetted, approved, and budgeted.
• Work closely with all departments throughout the life of the grants/contracts to ensure compliance. 
• Ensure responsiveness to internal programs and departments and external partners and funders.
• Assist in reviewing all new and existing grants to ensure all compliance requirements are properly identified and responsibility for completion is properly tagged to each department within LIIF. 
• Supporting finance team on preparing for Uniform Guidance Audit and tracking compliance throughout the year.
• Supports the VP Operations and department leaders to prepare ad- hoc reports.

SK ILLS REQUIRED:

• Analytical, problem solving, communication, and organizational skills.
• Commitment to collaboration and teamwork.
• Expertise and background with government and nonprofit contracts and grant
• Demonstrated knowledge of budgeting, finance, and nonprofit accounting.
• Ability to manage multiple projects, prioritize, work under pressure, and deliver on deadlines.
• Ability to manage confidential material and systems with trust and integrity.
• Proficient in Excel and PowerPoint required.
• Salesforce knowledge preferred.

OTHE R REQUIREMENTS:

• Experience/Education: A Bachelor’s degree or equivalent is required; a master’s degree in business administration or accounting related field preferred
• Minimum of seven (7) years of professional experience in the field of contracts and/or grants.

Additional Requirement:

All Low Income Investment Fund (LIIF) employees must be fully vaccinated against COVID-19. In accordance with LIIF's policies, we provide reasonable accommodations, absent undue hardship, to qualified individuals who cannot get vaccinated against COVID-19 because of sincerely held religious or medical reasons. If you believe you need an accommodation from the vaccination mandate required by this policy, please notify our Human Resources Department.

HOW TO APPLY : 

Please apply with Resume and Cover Letter via our recruitment portal:

Recruitment (adp.com)

Notice to Third Party Recruitment Agencies:

Please note that Low Income Investment Fund does not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed Recruitment Services Agreement, there will be no obligation to any referral compensation or recruiter fee.

In the event a recruiter or agency submits a resume or candidate without an agreement Low Income Investment Fund shall explicitly reserve the right to pursue and hire those 

candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of Low Income Investment Fund. 

We do not accept unsolicited phone calls. Only candidates being considered for a position will be contacted.

LIIF, an EOE (Equal Opportunity Employer), believes that diversity ensures excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, or national origin. Candidates of diverse background and with diverse experience are strongly encouraged to apply for this position.