Front Office Admin Assistant - Montessori School

Job Description

Job Description

Front Office Administrative Assistant

Montessori Reggio Academy is seeking a professional, organized, and customer-service-focused Front Office Administrative Assistant to join our team.

The ideal candidate must have prior experience working in the front office of a private school, childcare center, or similar educational setting. This role requires someone who can confidently support daily school operations, communicate professionally with parents and staff, manage administrative tasks, assist with staff coordination, and oversee supply orders for the campus.

Responsibilities include greeting families and visitors, answering phone calls and emails, assisting with parent questions and concerns, supporting enrollment and administrative processes, helping manage staff communication, maintaining office organization, placing and tracking supply orders, and ensuring the front office runs smoothly each day.

Applicants should be dependable, detail-oriented, professional, and able to multitask in a fast-paced school environment. Strong communication skills, excellent customer service, and the ability to work well with both families and staff are required.

Prior private school front office experience is strongly preferred.

Please submit your resume to be considered for this position.

$13 - $16 hourly

• Inform team members regularly about the status of projects and any setbacks or achievements
• Oversee online and print marketing efforts

• Welcome families and visitors with a warm, professional demeanor, ensuring they feel valued and informed.
• Answer phone calls and emails promptly, providing clear and helpful responses to inquiries and concerns.
• Support enrollment processes by assisting with documentation and maintaining accurate records.
• Facilitate effective communication between staff and parents, ensuring everyone is on the same page.
• Maintain a well-organized front office, ensuring supplies are stocked and the environment is welcoming.
• Coordinate with staff to ensure smooth daily operations and address any logistical needs.
• Assist in managing school events and activities, providing administrative support as needed to ensure success.

• Proficient in basic computer software and can quickly learn to use new programs
• High school diploma or GED required
• Enjoys talking with customers and can communicate through verbal and written channels
• Prior experience in office management or our industry is a plus
• Shows ability to quickly finish very detailed work

Education is the first step in your child’s successful future. Research has shown that the first five years of life are the most important with regard to brain development. This is why we believe “a Montessori education is an investment”. We take great pride in offering an authentic Montessori education enriched with a Reggio Emilia-inspired arts and science program – a unique combination of proven educational methods.

We offer an authentic Montessori education enriched with a Reggio Emilia arts and science program – a unique combination of proven learning methods. The Reggio Emilia approach is an educational philosophy focused on preschool and elementary education. Montessori Reggio Academy is based on the principles of respect, responsibility, and community through exploration and discovery in a supportive and enriching environment. We offer a Spanish & Mandarin Immersion Program along with extracurricular activities.