Executive Assistant

Executive Assistant (Hybrid Minneapolis, MN)

We are partnering with a growing, scaling financial services company seeking a highly polished Executive Assistant to support a senior executive leader. This is a critical role requiring exceptional organizational skills, sound judgment, and the ability to operate effectively in a dynamic, evolving environment.

This position is based in downtown Minneapolis with a hybrid schedule (2 days per week in-office).

Key Responsibilities:

• Provide high-level administrative support to a senior executive (CEO/President-level support experience strongly preferred)
• Manage complex and ever-changing calendars, prioritizing competing demands and acting as a strategic gatekeeper
• Coordinate meetings, travel, and logistics across multiple stakeholders and entities
• Prepare, edit, and format presentations and executive-level materials (board decks, internal communications, etc.)
• Serve as a liaison across internal teams and external partners, maintaining professionalism and confidentiality
• Anticipate needs, proactively solve problems, and ensure the executive is aligned and prepared for all engagements
• Support operations within a multi-entity, fast-scaling environment

Qualifications:

• 5+ years of experience supporting senior executives, ideally at the CEO or President level
• Experience working in complex, multi-entity or scaling organizations
• Strong proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel)
• Exceptional calendar management and prioritization skills
• Proven ability to manage confidential information with discretion
• Strong communication skills, both written and verbal
• Highly organized, detail-oriented, and able to thrive in a fast-paced environment
• Financial services or related industry experience is a plus

What Were Looking For:

• A proactive, solutions-oriented mindset
• Strong executive presence and professionalism
• Ability to manage ambiguity and shifting priorities in a growing organization
• Someone who can build trust quickly and operate as a true partner to the executive