Business Manager

Job Description

The Heckscher Museum of Art (HMA), (heckscher.org) located in Huntington, New York (Suffolk County, Long Island) invites qualified candidates to apply for the position of Senior Business Manager. The Museum’s mission is to create opportunities for everyone to experience art that broadens understandings of the past, fosters community connections to the present, and creates diverse possibilities for the future.

This is an extraordinary opportunity for an experienced business professional looking for a part-time position. In this role, the Business Manager will help a leading arts organization in our region strengthen internal operational systems and follow best practices in non-profit governance.

The Business Manager will work closely with the CEO/Executive Director and Department Heads to oversee the Museum's financial management, business operations, and administrative infrastructure, ensuring that the organization remains on track to meet its quarterly and annual financial and mission-related goals and complies with all applicable local, state, and federal regulations and professional standards.

The Business Manager will be a creative problem-solver and a valued member of the Museum's leadership team, someone whom colleagues can turn to for guidance in addressing business and operational challenges. The ideal candidate will have extensive business management experience, a broad understanding of areas such as HR, accounting, IT, and operational systems, and the ability to apply that knowledge to effectively oversee these functions, coordinate with outside professionals and service providers, and help the Museum maintain best practices in nonprofit management.

This is a part-time hybrid position requiring a total of three, eight-hour days, per week. Specific days worked on site, at the Museum, and those worked off-site (online) are flexible. On-site workdays will take place at the Heckscher Museum of Art, located in Huntington, NY.

Essential Functions and Responsibilities

Specific responsibilities include the following:

• The Business Manager will supervise all subcontractor and vendor relationships including but not limited to HR, Bookkeeping, Payroll, IT, Insurance, Utilities, and other vendors.
• Ensure all bills, invoices, and payables are paid in timely manner, working in partnership with Bookkeeping, online billing, and department heads.
• Work with development, administrative, and other department team members as appropriate, to develop best practice protocols related to income, revenue tracking, deposit processes, recordkeeping, and reporting.
• Ensure Development Department, Accounting and Finance team members, and vendors coordinate and share information for regular reconciliations, grant proposals and reporting.
• Work with Bookkeeping team, Investment Portfolio Managers, and CEO to prepare quarterly financial performance reports for Finance Committee and Board of Trustees.
• Responsible for the oversight of annual external CPA-led audit, 990 filing, Char-500, and other state, county, federal, business filings, as appropriate.
• Work with Development Department to prepare and submit timely and complete, grant reporting and reimbursement requests and materials to government and other grantmaking agencies and institutions.

·      Assist Development Department with financial and budgetary aspects of grant proposals.

• Work closely with IT service providers to find computing solutions for the Museum that fit within the annual budget. Research providers of donated and discounted software, hardware, and other services to non-profits to offset the limited budget of the Museum.

Minimum Education and Experience Requirements

·      A master’s degree in business management, accounting, statistics or other relevant degree and a minimum of five years of progressively responsible experience managing business, accounting and operations in a for-profit or non-profit organization.

·      At least five years of experience in a role managing HR, Bookkeeping, Payroll, IT, Insurance, Vendor/Contracts, and other business aspects of a for-profit or non-profit entity.

·      Proficiency in accounting technology, including intermediate/advanced proficiency in MS Excel, Quickbooks, familiarity with online bill paying systems (i.e. Bill.com) and other relevant software.

·      Familiarity with computing/IT systems for small business, proficiency to research best practices, comfortable managing IT service providers to identify budget friendly solutions.

·      Ability to maintain discretion and confidentiality when managing HR, payroll, benefits, and other personnel information.

·      Exceptional written and oral communication skills, including the ability to effectively present complex information in a concise way.

·      Excellent interpersonal skills, including maturity, keen judgment, and self-confidence, with a strong ability to maintain boundaries and professionalism when interacting with employees related to HR matters.

·      Ability to demonstrate cultural competence, including self-awareness, understanding, and valuing others.

·      Ability to interact effectively with diverse people in different contexts, from Board Trustees, employees, and vendors, to members of the general public, and interest in fostering equity and inclusion.

Additional Preferred Qualifications and Experience

·       Knowledge/familiarity with non-profit operations.

·      Ability and commitment to see things through, from idea to execution and evaluation.

·      Integrity, including an ability to answer questions honestly, take responsibility for your actions and follow through on your promises.

·      Organizational savvy and a demonstrated ability to operationalize complex and competing priorities.

·      Experience in grant writing and reporting, and in permit management at the local, state, and federal level.

·      Efficient, organized work style and an ability to prioritize quickly and confidently.

·      Multi-lingual proficiency.

·      Comfort and competency in negotiating vendor contracts.

Salary and Benefits

·      Part-time Salary $45K-65K dependent on experience. This position may also be considered for a FT position.

·      Professional Development Opportunities

To Apply

To be considered for this role, please send a cover letter, resume AND two professional references to View email address on ziprecruiter.com.

The Heckscher Museum of Art provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.