Senior Clinical Research Coordinator - School of Dentistry

Senior Clinical Research Coordinator

What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.

UTHealth Houston's Department of Oral and Maxillofacial Surgery, School of Dentistry, is hiring a Senior Clinical Research Coordinator to join their team of professionals. The Senior Clinical Research Coordinator provides management of recruitment, enrollment, scheduling, and monitoring of participants for research within clinical settings. Responsibilities include pre- and post-award financial management, including coverage analysis, regulatory submissions, and regulatory compliance; collaborating effectively with investigators, clinical staff, laboratory personnel, and research partners across departments and project sites; coordination with UTHealth Houston partners and clinical both within the TMC and nationwide as part of a multi-site clinical study; participant recruitment, screening, and enrollment for clinical trials; patient follow-up and direct patient care related to research visits; protocol implementation; data collection and entry into electronic data capture systems; maintenance of regulatory documentation; and coordination with sponsors and study monitors. Experience obtaining informed consent and enrolling participants in research studies is preferred. Familiarity with REDCap, EPIC, and Microsoft Office applications, prior experience with IRB submissions is preferred. Completion of CITI training or similar research compliance coursework is required. Supervisory or lead experience is preferred. Some travel may be required. Bilingual (English/Spanish) is a plus!

Specific requirements for the TMD-CREATE project include:

• Coordination of imaging-based research protocols (MRI/CBCT) and working with radiology teams
• Multi-site study coordination, including cross-site communication and maintaining protocol consistency
• Data quality oversight (query resolution, protocol deviations, audit readiness)
• Complex clinical phenotyping and standardized assessments
• Potential biospecimen collection/handling (saliva, blood, etc.)
• Participant retention strategies for longitudinal follow-up

Location: Memorial Hermann CRU, with occasional travel

Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you'll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Position Summary:

Provides management of recruitment, enrollment, scheduling, and monitoring of participants for research within clinical settings.

Position Key Accountabilities:

• Coordinates and facilitates clinical study procedures, including maintaining strong relationships with clinical partners, planning procedures for recruitment and clinical study procedures, coordinating study initiation, monitoring progress towards recruitment/enrollment milestones, identifying opportunities for improvement, and recommending changes to the study team.
• Manages clinical recruitment and enrollment activities, including identifying eligible patients, enrolling participants, scheduling clinical research activities, monitoring participant progress, and compensating participants according to study regulations and protocols.
• Manages IRB documents, submits protocol revisions as needed, and maintains compliance records and binders.
• Completes all study forms, study protocols, informed consent, and others as needed.
• Manages Human Resources activities of department in regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
• Performs other duties as assigned.

Certification/Skills: None

Minimum Education: Bachelor's Degree in a related field required. Master's Degree in a related field preferred

Minimum Experience: 4 years of clinical research experience, including significant experience in a patient-facing clinical research role with a Bachelor's Degree required. 2 years clinical research experience, including significant experience in patient-facing clinical research role with a Master's Degree required

Physical Requirements: Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive: This position is a security-sensitive position pursuant to Texas Education Code 51.215 and Texas Government Code 411.094.

Residency Requirement: Employees must permanently reside and work in the State of Texas.