Accounting Assistant

Accounting Assistant

Salary:

• $55-60k base salary
• 401k after 1 year
• Comprehensive benefits package
• Paid Time Off & Paid Holidays
• Professional development opportunities

Job Summary:

Our client is seeking a detail-oriented Accounting Assistant to support daily accounting operations while assisting with general office administration. This role is ideal for someone who enjoys a mix of bookkeeping, financial recordkeeping, and administrative responsibilities in a collaborative, fast-paced environment.

The ideal candidate has experience with QuickBooks , strong Excel skills, and enjoys working with both numbers and people.

Job Responsibilities:

Accounting Support

• Enter daily and weekly receipts, deposits, and credit card transactions into QuickBooks.
• Prepare client invoices, service agreements, and project billing.
• Process deposits, payments, and vendor invoices.
• Assist with bank and credit card reconciliations.
• Support month-end and year-end accounting processes.
• Prepare financial reports, billing reports, and budget spreadsheets.
• Review employee timesheets, overtime, and project expenses.
• Process expense reports and maintain accurate accounting records.
• Follow up on outstanding invoices and client agreements.
• Review client proposals and apply pricing models to ensure accurate billing.

Office Support

• Answer incoming phone calls and respond to customer inquiries.
• Manage incoming and outgoing mail and shipments.
• Upload invoices, contracts, and project documentation into company databases and CRM systems.
• Assist with project logistics and administrative coordination.
• Create and maintain Excel reports and spreadsheets.
• Provide administrative support to multiple departments.
• Perform general office and administrative duties as assigned.

Qualifications:

• 2+ years of accounting, bookkeeping, or accounting support experience preferred.
• Experience with QuickBooks or similar accounting software.
• Strong Microsoft Excel skills, including formulas and financial reporting.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred, or an equivalent combination of education and experience.

About the Company:

Our client is a growing professional services organization dedicated to delivering high-quality solutions and exceptional customer service. They foster a collaborative, team-oriented environment where employees have the opportunity to make a meaningful impact, develop new skills, and grow their careers.