Personal Aide to the Chief Executive Officer

About VetPowered LLC

VetPowered was founded in 2009 to support Workshops for Warriors (wfw.org), an accredited 501(c)(3) nonprofit school that trains, certifies, and places veterans and transitioning service members into dignified lifelong careers in advanced manufacturing to Rebuild America’s Manufacturing Force…One Veteran at a Time. Workshops for Warriors has trained and certified 1,776 veterans and transitioning service members, awarded nearly 23,000 industry credentials, and placed graduates at 522 companies across 49 states. The average starting wage for a WFW graduate is $63,500.

Our goal is to train veterans for dignified lifelong careers and make America the world’s manufacturing superpower again.

That is the story almost nobody has heard. This role exists to change that, and to turn the telling of it into purchase orders, partnerships, and product revenue. This will allow us to create scholarships, provide housing, and build brighter futures for the men and women who honorably served our nation.

Position Overview

VetPowered, LLC is seeking a dynamic and highly organized candidate for the position of Personal Aide to the Chief Executive Officer. In this vital role, you will serve as primary support for a busy CEO, helping ensure smooth daily operations and efficient management of personal and administrative tasks.

The CEO has many time-sensitive commitments, both professionally and personally, and is continually creating and pursuing growth opportunities for multi-million-dollar organizations. Your proactive approach, exceptional organizational skills, and attention to detail will help create an efficient and productive working environment.

Most importantly, this position requires patience, a pleasant demeanor, the ability to listen well, a sense of urgency, and the ability to follow directions. Reliability is a must.

This is a full personal and administrative support position and is not appropriate for candidates who wish to perform only in-office administrative duties. Candidates with prior experience assisting very busy, Type A individuals are encouraged to apply. The information below is intended to provide transparent expectations for this key support role.

Purpose of the Position

At VetPowered, LLC, the Personal Aide exists so that the Chief Executive Officer can spend his time on the work that only he can do. The role removes recurring, time-consuming, and personal tasks that would otherwise consume hours of every day or be improperly assigned to senior officers of the organization.

This position performs work that would not be asked of the Chief Operating Officer, Chief of Staff, or Executive Aide. That distinction defines the role.

The Personal Aide is accountable for the readiness and order of the Chief Executive Officer’s working environment, the continuity of his personal and household affairs, and the complete execution of any assigned task that is legal, ethical, safe, and consistent with the mission.

This is a great opportunity for someone who enjoys working behind the scenes to keep things organized. The ideal candidate will anticipate the CEO’s needs, maintain workspace readiness, and take pride in making his day easier. This hands-on role requires discretion, flexibility, and the ability to thrive in a fast-paced environment where no two days are the same.

Duties, Responsibilities & Expectations

Workspace Readiness

The office of the Chief Executive Officer and all adjoining workspaces are the responsibility of this position.

• Ensure the office, desk, work surfaces, and adjoining workspaces are clean, cleared, vacuumed, and organized before the Chief Executive Officer arrives each morning.
• Maintain order in the space throughout the day and reset it at the close of business.
• No outside cleaning contractor, building custodial staff, or other personnel may clean or organize the personal space of the Chief Executive Officer. This work is performed by the Personal Aide.
• Maintain supplies, materials, and equipment so that nothing is missing when it is needed.

Meal Service and Hospitality

Meals with senior staff and guests are a working instrument of leadership. This position ensures those meals happen properly without consuming the time of the Chief Executive Officer or other officers of the organization.

• Order, obtain, prepare, plate, and serve breakfast, lunch, dinner, refreshments, and snacks for the Chief Executive Officer and for guests or staff members he designates.
• Set the table and surrounding space in advance so that the Chief Executive Officer and his guests sit down to a complete and ready setting.
• Ensure meals are fresh, wholesome, and nutritious, while accounting for the dietary requirements of guests.
• Clear, clean, and reset the space at the conclusion of the meal without interrupting work in progress.
• Provide hospitality support for visitors, tours, and guests hosted by the Chief Executive Officer.

Errands, Vehicles, and Personal Logistics

• Execute personal and business errands, including dry cleaning, laundry, shoe repair, shopping, purchasing, post office visits, pickups, deliveries, and returns.
• Provide basic dog care and complete other personal errands as directed.
• Travel to the residence and vehicles of the Chief Executive Officer to retrieve, deliver, or place items as directed.
• Manage personal vehicle administration, including registration, insurance documentation, service scheduling, and ensuring current documents are maintained in each vehicle.
• Personally drive vehicles to be washed, detailed, serviced, or repaired, or clean them directly, so that each vehicle is clean, fueled, and ready for use.
• Drive various vehicle types, including trucks, sedans, and sport utility vehicles. Comfort and competence operating each of these vehicle types is required.
• A company vehicle is issued to this position for the performance of these duties. Use of the vehicle is governed by the written vehicle policy of VetPowered, LLC.
• Purchase, order, receive, and stage items on request and confirm completion so that no task requires a second inquiry.
• Complete assigned small tasks in support of the Chief Operating Officer, Chief of Staff, and other personnel when directed by the Chief Executive Officer. These are recurring, low-complexity tasks that can consume a disproportionate amount of senior staff time.

Personal Records, Bookkeeping, and Property

This position works within the filing and naming conventions already in use. It does not design systems and holds no responsibility for organizational data architecture.

• Collect, scan, name, and file personal receipts according to the established naming convention and designated filing location, consistently and without exception.
• Download and organize personal banking and account records as directed.
• Maintain personal bookkeeping records in the form and location specified by the Chief Executive Officer.
• Track outstanding items, reimbursements, and obligations before they become urgent.
• Inventory, label, organize, and maintain the CEO’s personal property, including tools, hardware, tooling, equipment, uniforms, and clothing.
• Maintain custody and organization of patented items, prototypes, models, and related physical articles associated with the intellectual property portfolio of the Chief Executive Officer. These items require particular care, accurate identification, and secure storage.
• Maintain current inventory records for items designated by the CEO so that any item can be located upon request.
• Coordinate maintenance, repair, cleaning, and replacement of designated property.
• Maintain absolute accuracy. Records of work performed by this position are relied upon without a second review.

Travel and Event Support

• Accompany the Chief Executive Officer on business and personal travel as required.
• Manage baggage, materials, and equipment in transit.
• Prepare and set hotel accommodations upon arrival and retrieve or deliver items from accommodations as directed.
• Attend events with the Chief Executive Officer, carry and manage materials, and handle logistics so that his attention remains on the people in the room.
• Anticipate requirements in advance of each trip and event so that nothing is missing upon arrival.
• Drive the Chief Executive Officer to and from airports, meetings, clinics, appointments, and other locations as directed.

Household Staff Coordination and Continuity

This position serves as the coordination point for the household staff of the Chief Executive Officer.

• Coordinate schedules, tasking, access, and vendor visits for household staff.
• Serve as the primary point of contact between household staff and the Chief Executive Officer.
• When a member of the household staff is ill, absent, or otherwise unavailable for a short period, assume those duties directly so household operations continue without interruption.
• When an absence is extended or a household position turns over, support the transition by orienting and training the replacement to the standards of the Chief Executive Officer.
• Remain the point of accountability until the replacement is fully capable of performing the required duties.
• Maintain written task standards for each household function so that continuity does not depend on any single individual.

Document Preparation Support

• Prepare, format, and assemble documents at the direction of the Chief Executive Officer, including correspondence, forms, records, and standard agreements such as residential leases for the properties at 2851 Boston Avenue.
• Apply established document standards, including Georgia 12-point font, plain punctuation, and the file naming convention in use.
• Route any document carrying legal effect to outside counsel for review before execution. This position prepares documents. It does not provide legal advice or practice law.
• Maintain version control and preserve records in their original, unaltered format.

Entity Separation

The Chief Executive Officer leads three separate entities. Work performed for one entity is not performed by the personnel of another without proper direction and allocation.

• This position is employed and compensated by VetPowered, LLC.
• Tasks performed on behalf of Workshops for Warriors are identified as such and recorded separately for cost allocation.
• Personnel of Workshops for Warriors are not tasked with VetPowered work, and personnel of VetPowered are not tasked with Workshops for Warriors work, absent explicit direction from the Chief Executive Officer and a documented allocation.
• Note the applicable category next to each task and errand as it is performed, using the four categories directed by the Chief Executive Officer: VetPowered, Zorgon, Workshops for Warriors, and Personal.
• The record is reviewed monthly, and costs are allocated accordingly. No separate log is required.

Experience & Characteristics Requirements

We are seeking candidates who have completed at least a high school diploma.

For candidates with a bachelor’s degree, education may be considered as a substitute for general experience. Additionally, up to two years of specialized experience may qualify for educational substitutions. These qualifications will be reviewed on a case-by-case basis.

If you are uncertain whether your background meets the qualification requirements, we encourage you to apply. Qualified candidates will be contacted regarding next steps.

General Experience

General experience includes progressively responsible roles in administration, bookkeeping, clerical work, or secretarial positions.

This experience should provide a strong foundation in office practices, including:

• Filing and records organization
• Professional telephone communication
• Typing and general office technology
• Administrative support
• Home and/or property management

Specialized Experience

Specialized experience includes progressively responsible work directly related to the duties of this position.

Relevant experience should provide familiarity with the processes, terminology, responsibilities, and standards necessary to successfully perform the duties described in this posting.

Personal Characteristics & Standards of Conduct

We are seeking a candidate who demonstrates maturity, dedication, responsibility, and a calm, composed demeanor.

The right individual will demonstrate tact, sound judgment, initiative, and a strong work ethic. The position requires the ability to work effectively with attorneys, accountants, engineers, office staff, household staff, senior executives, and other professionals.

Trustworthiness and the ability to maintain strict confidentiality are essential.

Ownership, Collaboration & Drive

We value individuals who thrive in fast-paced environments, demonstrate strong follow-through, and are committed to achieving positive outcomes by working effectively with leadership and colleagues.

A strong work ethic will provide the foundation for success in this role, where deadlines must be met while managing multiple priorities and deliverables.

Tasks are completed, confirmed, and closed. Status is reported before it is requested.

Dependability

Candidates should demonstrate a consistent history of reliability, flexibility, and willingness to provide support when needed.

Adaptability

The ability to adapt and remain open to change is essential in a work environment where priorities, schedules, and requirements can shift quickly.

Accountability and Anticipation

A strong commitment to transparency and accountability is vital to both individual and team success.

Anticipation is a key measure of performance in this role. Success is reflected in the number of things that never become a problem.

People-Oriented

Above all, we seek someone who is genuinely people-oriented, emotionally intelligent, and focused on creating and maintaining a supportive and positive environment for those around them.

Discretion

This position has access to personal, financial, household, and organizational information.

Nothing observed, discussed, or handled in the course of the work is discussed outside of it.

Professional Presentation

This position represents the Chief Executive Officer in the presence of senior military officers, elected officials, donors, industry executives, and other senior professionals.

Appearance, bearing, and conduct must remain professional at all times.

Judgment

The standing test for any assignment is that it be legal, ethical, safe, and consistent with the mission.

Any task that fails that test is declined and raised immediately with the Chief Executive Officer.

Schedule and Qualifications

Schedule

• Monday-Friday, with occasional Saturdays and travel.
• Typical workdays may be 10-12 hours.
• Working hours follow the schedule and requirements of the CEO.
• Flexibility for occasional travel is required.

Technical Proficiency

Candidates should demonstrate strong computer literacy and familiarity with:

• Microsoft Office 365
• Outlook, including management of complex calendars and coordination of meetings
• Windows applications
• Adobe Acrobat
• Google Workspace
• PowerPoint
• Salesforce experience is an added advantage

Candidates should also demonstrate administrative expertise, including:

• Accurate data entry
• Electronic and physical filing systems
• Calendar management
• General office technology
• Managing multiple tasks simultaneously
• Strong organization and time management
• Exceptional attention to detail, demonstrated over time and under a significant workload

Communication and Prioritization

The successful candidate must be able to:

• Communicate effectively, both verbally and in writing.
• Handle incoming calls professionally and courteously.
• Work effectively both independently and as part of a team.
• Demonstrate strong communication, reliability, flexibility, and task prioritization.
• Build productive working relationships by identifying needs and providing solutions.
• Maintain confidentiality in all duties.
• Manage changing priorities without losing track of commitments.
• Demonstrate consistent follow-through.

Second-language skills are a plus but are not required.

Additional Qualifications

• Demonstrated reliability during long workdays and schedules that may occasionally include Saturdays.
• Polished professional presentation and comfort operating in senior professional and military environments.
• Genuine service orientation and personal discretion.
• Ability to pass a background check.
• Ability to execute a confidentiality agreement.
• Valid California driver license and clean motor vehicle record, verified before the first day of work.
• Comfort and demonstrated ability driving trucks, sedans, sport utility vehicles, and other vehicle types.

Physical Abilities

This is an on-site position and is not a full-time telecommute role.

Candidates must be able to:

• Stand and walk for prolonged periods.
• Reach, bend, and kneel as required.
• Lift and carry materials associated with the duties described above.
• Perform hands-on personal, household, vehicle, and workplace support duties.
• Remain active for extended periods during the workday.

Preferred Qualifications

Preferred experience includes:

• Paralegal, legal administrative, or executive support experience.
• Bookkeeping or records management experience.
• Prior military service.
• Prior experience supporting a senior principal.
• Experience with home, property, or household management.

Benefits & Compensation

• Pay Rate: $30.00 per hour.
• Classification: Full-time, non-exempt position, 40+ hours per week.
• Overtime is paid in accordance with California law.
• Business expenses are reimbursed at the applicable General Services Administration rate by locality, consistent with the travel policy applied across all three entities.
• VetPowered makes comprehensive benefits available on the first of the month following the date of hire.
• Benefit options include medical coverage with a 50% employer contribution, dental and vision coverage with a 10% employer contribution, a 401(k) program with employer match, eight paid holidays, and paid time off.

Next Steps

Most importantly, the right person, once thoroughly trained, can walk into the home or office, recognize what needs attention, and confidently take ownership.

If you are an organized self-starter who enjoys creating order, supporting a busy executive, and keeping everything moving behind the scenes, we would like to hear from you.

Qualified applicants should prepare the following materials for submission:

• Cover letter
• Resume
• List of three professional references, including phone number and email address

E-Verify Compliance Statement:
VetPowered, LLC participates in the E-Verify program. We ensure employment eligibility of all employees by using the E-Verify electronic verification system.

Policy for Discrimination, Harassment and Retaliation Prevention:
VetPowered, LLC is committed to providing a professional work environment free from discrimination and harassment, including discrimination and harassment based on a protected characteristic, and an environment free from retaliation for participating in any protected activity covered by this policy.

VetPowered, LLC employees are expected to assume responsibility for maintaining a work environment that is free from discrimination, harassment, and retaliation. Employees are encouraged to promptly report conduct that they believe violates this policy so that we have an opportunity to address and resolve any concerns. Managers and supervisors are required to promptly report conduct that they believe violates this policy. We are committed to responding to alleged violations of this policy in a timely and fair manner and to taking appropriate action aimed at ending the prohibited conduct.

EEO Statement:
VetPowered, LLC is committed to providing equal employment opportunities to all employees, applicants, unpaid interns, and volunteers without regard to actual or perceived: race (including hair texture or protected hairstyles, e.g. braids, locks, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin (including language use restrictions), ancestry, citizenship, disability (mental and physical) including HIV and AIDS, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, family and medical leave status, domestic violence victim status, political affiliation, and any other status protected by federal, state, or local law.

All openings are subject to change without notice, due to the volume of applications / resumes received, we are unable to respond to status inquiries. Please be assured that your information is being properly handled and forwarded to the appropriate hiring staff. If your skills and qualifications meet the needs of the job, you will be contacted.