Chief Executive Assistant

Chief Executive Assistant

Cornerstone is a Person Centered Program which puts the person first. We are a Christian organization with the purpose of providing quality support for individuals residing in our homes.

Position Summary

The Chief Executive Assistant provides high-level administrative and operational support to the Chief Executive Officers and Executive Leadership Team. This role is responsible for managing executive schedules, coordinating meetings and travel, preparing professional communications, tracking organizational initiatives, and ensuring the Executive Office operates efficiently. The ideal candidate is highly organized, detail-oriented, maintains the highest level of confidentiality, and thrives in a fast-paced environment supporting executive leadership.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prepare agendas, presentations, reports, meeting materials, and executive correspondence.
• Record and distribute meeting minutes while tracking action items and project deadlines.
• Coordinate Executive Leadership, Board, Director, and Strategic Planning meetings.
• Support organizational projects by tracking timelines, maintaining documentation, and collaborating across departments.
• Maintain confidential executive files, records, and electronic filing systems.
• Coordinate document approvals, organizational communications, and executive reports.
• Assist with leadership events, conferences, training sessions, and organizational meetings.

Qualifications

Required:

• Associate's degree required; Bachelor's degree preferred in Business Administration, Healthcare Administration, Communications, or a related field.
• Minimum of three years of executive administrative support experience.
• Excellent organizational, communication, and time management skills.
• Advanced proficiency in Microsoft Office Suite and Google Workspace.
• Ability to manage multiple priorities while maintaining accuracy, professionalism, and confidentiality.

Preferred:

• Experience supporting executive leadership.
• Experience in healthcare, human services, or Adult Foster Care.
• Experience preparing executive reports and presentations.
• Familiarity with accreditation, licensing, or regulatory documentation.

What We're Looking For

We're seeking a proactive professional with exceptional attention to detail, sound judgment, and strong interpersonal skills. The successful candidate anticipates executive needs, communicates effectively, builds positive relationships across departments, and demonstrates integrity, accountability, adaptability, and professionalism in every interaction.

Job Mission

This position exists to provide exceptional administrative and operational support that enables executive leadership to focus on strategic priorities. As our organization continues to grow, the Chief Executive Assistant will play a vital role in keeping the Executive Office organized, responsive, and operating at the highest level of efficiency.