PK-8 Building Clerk (Reposted 1/30/2026)

Position Type:
Secretarial/Clerical

Date Posted:
5/8/2025

Location:
Building To Be Determined

Date Available:
To Be Determined

Closing Date:
2/6/26 or until filled.
MINIMUM QUALIFICATIONS:

1. High School Graduate or equivalent.
2. Knowledge of and ability to demonstrate basic business-related skills.
3. Computer literate with ability to successfully work with all District operating systems, including but not limited to various Microsoft applications such as Word, Excel and Publisher.
4. Ability to organize and prioritize tasks in order to effectively work within timeline.
5. Clerical experience beyond minimum required.
6. Ability to perform duties requiring strictest confidentiality.
7. Excellent communication skills and ability to work cooperatively with other personnel.
8. Willing to cross-train with other positions.

ADDITIONAL PREFERED QUALIFICATIONS:

1. Bachelor Degree, Associate degree or academic hours completed beyond high school
2. Experience gained in any unit of the school system.

SUPERVISION RECEIVED:


Explicit oral and written instructions received from Supervisor or designee for carrying out the operations to be performed.


DUTIES:

1. Greet school visitors while interacting with the public in the school office or other settings.
2. Work under the direction of the assigned building Principals;
3. Cross-trained in student daily attendance and other office procedures in order to be able to substitute when a pod secretary is absent.
4. Assist assigned staff with signing in and recording students tardy to school.
5. Assist assigned staff with calling parents/guardians of absent students to verify absences in order to maintain high level of building attendance and accountability.
6. Assist clerical staff with daily office routines as requested to include, but not limited to;
   1. U.S. and inter-office mail distribution;
   2. Any building mailings for staff and/or students;
   3. Daily and year-end filing and storage of forms/files as needed by clerical team;
   4. Process kindergarten, new student/withdrawn student files, as instructed;
   5. Assist with student permanent files as needed;
   6. Answering phones and distributing messages as needed; and
   7. Copying, laminating, sorting and preparing materials for classrooms.
7. Be directly responsible for maintaining copy machines throughout the building which includes filling copiers with toner, calling for repairs, reporting copy counts, etc.
8. Assist librarian in literacy instruction and provide services as directed to individuals and/or small groups of students when time permits.
9. Assist in receiving, cataloging and shelving supplies arriving at the Library on a time available basis.
10. Abide by the rules, regulations, policies and procedures of the Warren City School District Board of Education.
11. Perform any other relevant duties as may be assigned by Superintendent, Associate Superintendent, or his/her designee.

SALARY: Salary Table E, Pay Range I, Salary Range: As per negotiated contract.


CONTRACT: 209 Days (40 Weeks); 7.5 hours per day/37.5 hours per week.

Employment upon verification of BCI & FBI background checks, and all other pre-employment requirements are met.

PROCEDURE FOR MAKING APPLICATION:

Current Warren City School Staff: Please send cover letter and resume to the Warren City School District, Office of Human Resources, Attention: Debbie Ball, 105 High St., N.E., Warren OH 44481, or via email at View email address on click.appcast.io, by the closing date indicated above.

External Candidates: Please apply using AppliTrack system through the link attached to this posting or by visiting the Warren City School District website at click on "Job Opportunities", then "Apply" next to Job ID 669 or "Start an application for employment." Once your application is complete and submitted, you will receive a confirmation number.

Warren City Schools uses the AppliTrack system from Frontline Technologies to manage employment applications online.