Team Leader

Job Title: Team Leader Location: System Business Office, Purchasing Department, RWJBarnabas Health Corporate Services, 2 Crescent Place, Oceanport, NJ 07757 Job Overview The Buyer Team Lead is responsible for the training of new and existing members of the Buyer team Purchasing. They are subject matter experts on Purchasing functions including policies and PeopleSoft. Qualifications High School Diploma or GED required Associate's degree preferred Three years purchasing or Supply Chain experience Strong preference for experience within hospitals with PeopleSoft a plus Demonstrate proficiency in Microsoft Office applications especially Excel and Teams Able to perform basic mathematical calculations, balance and reconcile figures, possess good communication skills Essential Functions PeopleSoft system testing to support changes in operations. Act as a first point of contact for team members with questions. Procures items and services on behalf of the organization. Ensure purchasing policies are satisfied in execution of purchase orders. Be responsible for obtaining quotes, sourcing, negotiating cost savings and avoidance policy compliance, procuring, interfacing with vendors and end users. Independently balance workload and adhere to timelines and deadlines with a high degree of accuracy. Provide team coverage along with handling special projects and other duties as assigned. Key Competencies Trainer for the department staff including new and existing members. Lead point person for audit support and information retrieval. Demonstrate competencies in the Purchasing and Accounts Payable modules, policies and practices. Subject matter expert for Purchasing and will answer staff questions and help vendors and end users with problem resolution. Ensures a PO Confirmation is obtained within the window, then follows up with edits and corrections on the purchase orders or requests to update the database to ensure a clean PO to payment path. Reconciliation of the PO Expedite emails within the time requirements. Resolves match exceptions and corrects root causes to avoid more exceptions in the future. Assist coworkers resolve match exceptions. Take a lead position with on-hold vouchers and accrual reports. Respond and take action on Customer Service tickets within the time requirements. Balances and maintains workload, including providing support to teammates while adhering to departmental policies, procedures and position and department performance standards. Informs management and end users of delays or complications within the process. Able to perform Buyer role, provides team coverage and handles special projects as needed. Process and maintain workload within departmental performance standards. Produces updates: emails and other communication in a clear and effective manner. Establish and maintain rapport through effective communication and timely follow-up with customers, coworkers, management, and outside agencies and vendors. Notify leadership of any production or other unresolved issue and request assistance as necessary. Adhere to department performance matrix standards and Key Performance Indicators. Perform other duties as assigned. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Benefits and Perks Paid Time Off (PTO) Medical and Prescription Drug Insurance Dental and Vision Insurance Retirement Plans Short & Long Term Disability Life & Accidental Death Insurance Tuition Reimbursement Health Care/Dependent Care Flexible Spending Accounts Wellness Programs Voluntary Benefits (e.g., Pet Insurance) Discounts Through partners such as NJ Devils, NJ PAC, Verizon, and more! Equal Opportunity Employer RWJBarnabas Health is an Equal Opportunity Employer. #J-18808-Ljbffr RWJBarnabas Health