Administrative Resource Team Assistant (Entry-Level Legal Assistant)

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Resource Team (ART) Assistant position in our Kansas City, MO office. This position will work onsite full-time.

The Administrative Resource Team (ART) Assistant works within the Firmwide Administrative Resource Team to provide remote administrative and clerical support to PST Specialists and Resource Center Specialists. Works closely with Specialists to continually grow in understanding and ability to perform key administrative functions in a law firm environment. Demonstrates good spelling, proofreading and organizational skills. Essential functions include:

• Assists with typing, transcribing, and revising documents.
• Makes meeting arrangements and travel arrangements; creates itineraries for travelers.
• Prepares expense statements, reimbursement requests and other Chrome River responsibilities.
• Assists with saving and profiling pleadings and other documents in document management system.
• Enters billable time and makes revisions to time entries and prebills as needed.
• Assists with creating and organizing notebooks, large mailings, and file organization.
• Provides on-site support, including mailing, copying, printing, scanning.
• Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness.
• Updates project log with pending and completed tasks.
• Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters.
• Copes successfully with office demands, remaining calm under pressure.
• Conducts all business in a confidential manner.
• Other duties as assigned.

Addition functions for Kansas City location:

• Retrieve, open-date-stamp, sort and scan incoming mail, related to immigration team. Save to appropriate folders, and process as directed.
• Prepare and submit detailed expense reports for all USCIS filing fees, ensuring accuracy and compliance with firm policies.
• Collect and organize receipts and supporting documentation for all other credit card transactions related to immigration casework (e.g., courier fees, postage, travel).
• Liaise with the finance or accounting department to ensure timely reimbursement and accurate record-keeping.
• Organize and maintain physical files for all active and closed immigration cases (with the information governance team).
• Periodically audit physical files to ensure completeness and consistency with electronic records.
• Coordinate with InfoGov for archiving or retrieving long-term files as needed.
• Ensure that approval notices and letters are saved in the correct locations.
• Assist with special projects, such as preparing for I-9 audits, or updating procedural manuals.
• Participate in team meetings, take notes, and distribute meeting minutes.

POSITION REQUIREMENTS

• High School Diploma or GED required; 2-year degree preferred.
• 1-2 years' relevant experience required, preferably in a legal environment.
• Minimum typing speed of 60 wpm.
• Basic proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint and Excel required.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. If you need assistance to accommodate a disability, please contact HR.

Please include a cover letter and resume when applying.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.