Administrative Assistant I

Administrative Assistant I

Job Title: Administrative Assistant I

Location: Freeport, TX

Pay: $20/hr

Schedule: MondayFriday, 7:30am5:00pm

Duration: Temp-to-Hire

Position Summary: Seeking a detail-oriented Administrative Assistant I to provide comprehensive secretarial, clerical, and administrative support for a busy operations team. This role will be responsible for managing daily administrative operations, supporting departmental needs, and ensuring an efficient workflow throughout the office.

Key Responsibilities

• Provide general administrative and operational support to various teams.
• Complete and maintain operational tracking spreadsheets using Excel.
• Assist with preparing and maintaining test reports and job quotations.
• Oversee vendor selection, track pricing, and coordinate office supply orders and deliveries.
• Maintain and track employee time records, vacation, sick time, and personal days.
• Coordinate the assignment of office space, computer equipment, and technology as needed.
• Act as liaison for accounts payable, human resources, workers compensation, and billing issues.
• Prepare documents, memos, reports, and presentations using Microsoft Office applications.
• Initiate and draft both routine and non-routine correspondence.
• Schedule meetings, manage calendars, and coordinate candidate interviews.
• Maintain and order office supplies; process invoices for payment.
• Support HR processes such as scheduling drug screenings, safety training, and managing badges for technical staff.
• Draft and interpret reports, safety rules, and procedural documents.

Qualifications

• High school diploma or equivalent required.
• 25 years of administrative or office experience preferred.
• Strong organizational and time management skills.
• Proficient in Microsoft Excel; experience with Microsoft Word and PowerPoint required.
• SAP Business One experience a plus.
• Highly accurate and efficient data entry skills.
• Ability to work independently and collaboratively.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Comfortable handling basic math operations and simple reporting.
• Experience operating standard office equipment.

Physical Demands

• Frequently required to sit, stand, walk, and use hands and fingers for data entry.
• Occasionally required to bend, stoop, kneel, or balance.
• Occasionally required to lift or move items as necessary.
• Regularly required to talk, hear, and use visual acuity for reading and computer work.