Payroll Administrator

Payroll Specialist

At Konica Minolta, our people are at the center of everything we do. As a Payroll Specialist, you'll play a vital role in delivering an exceptional employee experience by ensuring accurate and timely payroll for our multi-state workforce. This position is responsible for managing payroll processes, ensuring compliance with federal, state, and local regulations, supporting audits and reporting, and driving process improvements across integrated HR and payroll systems. The ideal candidate is detail-oriented, analytical, and passionate about delivering accurate results while maintaining the highest standards of confidentiality and service. This position follows a hybrid work schedule requiring four days per week in the Ramsey, NJ office and one remote workday per week.

Responsibilities:

• Process bi-weekly payroll accurately and timely for all eligible employees.
• Review and process payroll transactions including calculation of new hire's pay, calculations of termination checks, salary changes, bonuses, calculate retroactive pay adjustments, employee tax updates, and review deduction changes.
• Monitor, audit and validate payroll-related workflows between SuccessFactors, ADP, Workforce Software (WFS), and other integrated systems.
• Transmit payroll files to ADP and verify successful processing and data integrity.
• Calculate and process off-cycle and manual payroll payments.
• Audit and analyze payroll data and reconcile payroll totals by Company including YTD and QTD balances.
• Review and approve timecard corrections and exceptions.
• Generate payroll reports using ADP Reporter and create compliance reports.
• Respond to employee payroll inquiries with resolutions.
• Process employment verifications and unemployment claims.
• Support payroll audits, garnishments, subpoenas, and regulatory requests.
• Maintain payroll records and confidentiality.
• Participate in process improvement initiatives and special projects.
• Knowledge of accrual bank configurations in time system.

Qualifications:

• Strong knowledge of payroll practices and compliance requirements.
• Excellent analytical, organizational, and problem-solving skills.
• Microsoft Excel proficiency.
• Strong written and verbal communication skills.
• Ability to work independently and in a team environment.
• Professionalism and discretion when handling confidential information
• Associate's degree in accounting, Finance, Human Resources, Business Administration, or equivalent experience.
• Minimum 2 years of payroll processing experience

Konica Minolta Business Solutions' (Konica Minolta) journey started more than 150 years ago, with a vision to see and do things differently. The company partners with clients to Give Shape to Ideas by supporting their digital transformation through its expansive Intelligent Connected Workplace portfolio. Its business technology offerings include IT Services, intelligent information management, video security solutions and managed print services, as well as office technology and industrial and commercial print solutions.

Konica Minolta operates on a North American Shared Services model, which aligns cross-border priorities and enhances delivery to its field organization. This combines service functions in the U.S. and Canada, ultimately providing more resources to support areas such as sales administration, logistics and supply chain, marketing, product planning, finance, IT, HR and legal.

Konica Minolta is committed to transparent and equitable compensation practices. Our pay structure is designed to support employee growth, allowing individuals to progress through the salary range as they advance in their role. Actual base pay offered will vary based on a candidate's skills, experience, job-related knowledge, geographic location, and specific business needs.

Konica Minolta Business Solutions (Canada) Ltd., or its authorized third-party contractors, may employ Artificial Intelligence technologies to support elements of the recruitment process. Notwithstanding this, Applications are reviewed by our recruitment team, who always make the final hiring decision.

Konica Minolta is an equal opportunity and affirmative action employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, national origin, sex, pregnancy, age, sexual orientation, transgender status, gender identity, disability, alienage or citizenship status, marital status or partnership status, genetic information, veteran status or any other characteristic protected under applicable law.