Accounts Payable Supervisor

Accounts Payable Supervisor

Education/Certification: Required: High School Diploma Preferred: Bachelor's Degree in Business Admin

Experience: Required: Five years' experience of direct accounts payable procedures and processing experience in a medium to large school district, government or corporation. Preferred: Three years' experience with supervision responsibility

Technology Proficiency: Software productivity tools (i.e. Microsoft Office) E-mail Printers Proficient in job-related financial system applications Laserfiche

Personal Qualifications: Knowledge of accounts payable processing, purchasing, and disbursement procedures Knowledge of bookkeeping and accounting procedures Knowledge of internal controls Ability to organize and manage high volume of paperwork Proficient in the use of spreadsheet software for financial analysis and reporting Knowledge of word processing and presentation software for reporting and communicating to others Ability to exercise initiative and make firm and impartial decisions based on policies and sound accounting or business practices Communicate effectively both orally and in writing with diverse groups and individuals Ability to work independently and make recommendations Ability to train others and communicate instructions in a concise manner

Function: The Accounts Payable Supervisor, at the direction of the Senior Accountant, supervises, coordinates, and reviews the work of the accounts payable section and is responsible for the daily activities of all disbursements issued. This includes making decisions regarding the operations to ensure success, allocating workload to staff to maximize efficiencies, and working with administrators, school staff, teachers, and other district employees to ensure proper internal controls are followed relating to disbursements. This employee researches discrepancies and monitors aging of outstanding purchase orders. Additionally, assists accounts payable staff with research regarding problems with payments or computer system. Performs other duties related to accounts payable records.

Reports To: Senior Accountant

Responsibilities: Supervise the work of the Account Payable section. Plan and coordinate Accounts Payable Specialist Duties to ensure maximum efficiencies and timely vendor payments Prepare daily reconciliation of disbursements to the general ledger and resolve any discrepancies. Perform general ledger reconciliation for payable account. Facilitate review of closing grant funds and reconcile general ledger to PO reports Roll over outstanding encumbrances at year end and reconcile to general ledger and purchasing module Match vendor invoices to authorized purchase order and receiving verification documents and verify accuracy of vendor invoice Follow up with receiving department, school or vendor for missing documentation require for payment Calculate and deduct discounts and liquidation amount if applicable Calculate and track balances on blanket purchase orders based on authorized releases Assist and guide Accounts Payable Specialists daily duties to ensure they are preformed in a timely manner provide requested information/reports to auditors and for open records requests Upload payables via excel spreadsheet Be actively involved in Accounts Payable Specialists daily duties to ensure they are performed in a timely manner Provide input and review of purchasing processes as they affect disbursements Concisely communicate with technology staff regarding Finance system problems and follow up satisfactory resolution Ensure procedures for processing payments are followed and reviewed periodically to improve efficiency. Work with Office of Purchasing to explain accounts payable system questions and resolve purchase order problems, receiving, stockroom and vendor problems Approve requisition for Commerce and Enterprise vendors Ensure District staff have appropriate documentation and training for all disbursement procedures, including travel procedures Update and maintain the Travel Procedures manual annually Perform other duties as assigned Supervisory Responsibilities: Accounts Payable Specialists Working Conditions: Ability to effectively concentrate and perform various tasks simultaneously; ability to communicate effectively (verbally and written); light lifting Extended and irregular work hours may occasionally be required

Salary: ADMN/202: Salary range is $226.75 to $326.31 daily (individual daily rate calculation is based on applicable experience) See the CCISD Salary Schedule handbook for information regarding initial salary placement. Days: 226