Administrative Assistant
Back Bay Staffing Group
Administrative Assistant
This individual provides a high level of administrative assistance to the exercising discretion and judgment. Duties include planning all committee meetings, agendas, taking accurate minutes of required meetings, ensuring committee members receive appropriate materials and notifications, and maintaining efficiency in the Division of Enrollment Management. Effective communication, confidentiality, and attention to detail are essential to this position.
Essential Functions of the Position:
- Maintain confidentiality.
- Prepare agendas, meeting notices, and minutes.
- Make arrangements, including travel, as appropriate.
- Attend all Director's meetings and marketing meetings, ensuring the meeting space is appropriately set up. Serve as recording secretary for these meetings.
- Maintains the electronic calendar and prepares materials for all meetings.
- Prepare drafts, letters, memos and reports, distribute as appropriate and retain electronic copies.
- Plans and coordinates receptions, luncheons, etc. for various groups and programs.
- Schedule space for meetings and group visits
Qualifications:
- Bachelor's degree required.
- Must have strong administrative, computer, organizational and detail skills.
- Ability to use Microsoft office suite products, including Word, Excel, and Power Point.
- At least five years of experience in administrative support.
- Ability to self-motivate and function autonomously.
- Possess strong problem solving skills with the ability to monitor own work for accuracy and thoroughness.
- Ability to prioritize and plan work activities and use time efficiently, including responding to emails and requests in a timely manner.
- Ability to shift priorities as required
- Ability to speak and communicate clearly in order to accurately convey information in person or by phone.
$59k - $100k
...We are seeking a highly organized and proactive Senior Administrative Assistant & Office Manager to provide dedicated support to the Senior Vice President of Investor Relations while serving as an office manager for the Boston office. This individual will play an important...SuggestedTemporary workWork at officeHome officeFlexible hours$25 - $35 per hour
...ensure professional running of the Boston office and maintaining the facility in an exceptional working order. General office administrative duties including: visit coordination, conference room calendaring, managing demo calendar, parking and NDA management,...SuggestedWork at officeFlexible hoursDay shift- ...Administrative Virtual Data Entry Assistant Boston, Massachusetts, United States Job Description We represent specialized talent in a variety of disciplines, including Database and Business Intelligence, I.T. Project and Business Management, Application Development...SuggestedFull timePart timeRemote workFlexible hours
$16 - $30 per hour
...clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part‑time, retail fields & more. Must be 16 years of age or older Must...SuggestedRemote jobHourly payPart timeWork at officeWork from homeFlexible hours- ...Skilled And Quick Administrative Assistant/Receptionist Needed Candidate will be working in a call center with very busy phones, calls need to be answered quickly and directed properly without being flustered. Candidate needs to possess strong Microsoft Excel skills...SuggestedWork at office
$48k - $55k
...each goal, and to realize each long-term plan. A Day in the Life The Boston office of a regional law firm seeks an Administrative Support Assistant. This is an administrative position in a fast-paced environment where speed and accuracy are both important. Must be...Work at office- ...Administrative Assistant/Coordinator- Part-Time/Bi-Lingual Spanish Required The Harbor Area Family Resource Center is looking to hire a part-time Administrative Assistant/Coordinator to work at our Chelsea office. They will be responsible for administrative support...Permanent employmentPart timeWork at office
$50k - $55k
...About the job Remote Administrative Assistant Job Description Full-time with benefits. 100% remote. Reports to: Chief of Staff Salary range: $50 - 55k annual + 1-3k performance bonus Are you a multitasking rockstar? Super organized? Can you switch between...Permanent employmentFull timeRemote workVisa sponsorship- ...Provides administrative support to Region Head for Private Wealth Management in Boston Region in a complex team environment Maintains complex and extremely detailed calendars, including senior-level internal/external meetings and conference calls; prioritizes meeting...Work at office
- ...based on performance Training & development JOB DESCRIPTION Leading Boston real estate tech platform is seeking a Administrative Assistant. Candidates should not only be able to work independently, but also thrive in a team environment with a team-player...Work at office
$26 per hour
...Maloney Properties is an Equal Opportunity Employer. Your Responsibilities West End Place is seeking a Concierge/Administrative Assistant to join a team of housing professionals in Boston, MA. The work hours are 8:00am to 4:00pm, Monday to Friday. The candidate...Monday to Friday- ...company operates through two divisions, Retail Banking and Services, and Corporate and Institutional Banking Position: Administrative Assistant Location: Boston MA 02109 Duration: 6 Months Job Type: Temporary Assignment Work Type: Hybrid Shift: 8.00AM-...Temporary workBank staffWork at officeFlexible hoursShift work
$60k - $110k
...term view that aligns our perspectives with those of our clients. About the Role Wellington Management seeks a Floater Administrative Assistant to provide flexible coverage across a variety of administrative roles within our firm. This individual will step into...Remote workFlexible hoursShift work1 day per week$80k - $100k
...Administrative Assistant Morgan Stanley Investment Management ("MSIM"), together with its investment advisory affiliates, operates in 25 countries with $1.9 Tn in assets under management or supervision as of March 31, 2026. MSIM strives to provide outstanding long-...Full timeTemporary workWork at officeWorldwide$27 per hour
...Administrative Assistant II Job Number: 25762 Functional Area: Administration Department: MIT Sandbox Innovation Program School Area: Engineering Pay Range Minimum: $27.00 Pay Range Maximum: $32.90 Employment Type: Full-time Temporary (Hybrid) Employment...Full timeTemporary workWork at officeVisa sponsorship- ...Administrative Assistant 2 Mechanical Engineering, to provide comprehensive support to 3 - 4 professors under minimal supervision. Will assist with preparation and organization of course materials; respond to a broad range inquires; resolve problems in a thorough and...Work at office
- ...Administrative Assistant Duties include planning all committee meetings, agendas, taking accurate minutes of required meetings, ensuring committee members receive appropriate materials and notifications. Effective communication, confidentiality, and attention to detail...Work at officeShift work
- ...General Purpose: The purpose of the Administrative Assistant is to perform administrative and reception duties for the campus. Essential Job Duties & Responsibilities: Greet all visitors and students; direct traffic. Data entry. Support the Admissions...Work at office
- ...our recent work in the HOK 2026 Design Annual and see how we're shaping the future of design. HOK Boston is seeking an Administrative Assistant to join our growing office. The Administrative Assistant serves as the public face of HOK's Boston studio, ensuring a...Full timeTemporary workFor subcontractorSummer holiday
- ...Responsibilities: Manage calendar management for data science leaders and their teams; Coordinate travel arrangements and processing expenses; Assist with interview logistics for new team members; Organize cross-departmental meetings and events; Maintain confidentiality and...
- ...their potential, delivering our customers the best global people management solutions possible. POSITION SUMMARY: The ADMINISTRATIVE ASSISTANT will be expected to assist their direct managers as well as other managers of the company with scheduling appointments and...Work at office
- ...three years of direct or related experience in a professional administrative support position; excellent organizational, interpersonal,... .... Knowledge of AI tools is a plus. 06/23/2026 ADMINISTRATIVE ASSISTANT 2, School of Engineering, to perform complex and diverse administrative...Summer workWork at officeLocal area
- ...Join Our Team as an Administrative Assistant in Boston, MA! Are you looking for a dynamic role in a vibrant city? We are seeking an Administrative Assistant to support our team in Boston, MA. This is a fantastic opportunity to work on-site in a collaborative environment...Work at office
$22.45 - $27 per hour
...Administrative Assistant To The Provost Amherst College invites applications for the Administrative Assistant to the Provost position. The expected salary range for this job opportunity is: $22.45-$27.00/hour. The salary offered will vary based on a number of factors...Work experience placementWork at officeImmediate start$21.63 - $29.11 per hour
...Summary: Provides front desk check-in and checkout along with administrative support to nurse practitioners and physicians in their... ...distributes materials for meetings and committees. # Actively assists and supports licensed practitioners by queuing prescriptions...Hourly payWork experience placementWork at officeImmediate startShift work- ...appointments utilizing scheduling tools and resources; Prepares patient records for clinical activities and maintains patient records; Assists licensed practitioners by queuing prescriptions for renewal and reviewing medication listings in the electronic medical record...
$29.38 - $34.38 per hour
...Requirement/Must Have ~ An Associate's Degree from an accredited institution in a related field. ~2+ years experience in administration or coordination duties, supporting a large department or group. ~ Proficiency with MS Word, Excel, Database, CMS and...All shifts$37.5k - $45.5k
...Administrative Assistant Join us as an administrative assistant, where you'll play an essential role in supporting our team and ensuring smooth operations across various departments. This is an exciting opportunity for a detail-oriented individual who thrives in a...Work at office$24.19 - $29.19 per hour
...Job Title Pay Range: $24.19hr - $29.19hr Requirement/Must Have: ~1+ years of experience in administrative support or related field. ~ Strong verbal and written communication skills. ~ Excellent communication and presentation skills. ~ Ability to communicate...Work at office- ...appointment setting and travel arrangements. Provides meeting assistance through scheduling, presentation preparation and diligent... ...and Thursday. Responsibilities: Serves as primary administrative contact for Executives, working across all lines of business...Casual workWork at officeLocal area
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!
- administrative assistant police department Boston, MA
- trust operations assistant Boston, MA
- full time administrative assistant Boston, MA
- administrative assistant work online from home Boston, MA
- admin booking assistant Boston, MA
- operations assistant part time Boston, MA
- administrative program assistant Boston, MA
- business assistant Boston, MA
- engineering team administrator Boston, MA
- operations administrative assistant Boston, MA

