Payroll Specialist
$80k - $110kSullivan & Worcester
About the Company
Sullivan & Worcester (Sullivan) is a premier international law firm with lawyers in Boston, London, New York, Tel Aviv and Washington, D.C. Sullivans clients, including Fortune 500 companies, leading financial services firms and asset managers, boards of directors, real estate companies, and emerging businesses, rely on Sullivans ability to navigate complex legal and operational landscapes, the impeccable judgment of its lawyers, and its commitment to best-in-class client service.
Overview
The Payroll Specialist is responsible for the accurate and timely processing of multistate semi-monthly staff payrolls; compliance with tax laws and firm policies; reconciliation and submission of pension information to third party administrator; preparation of monthly earnings reports and payroll journal entries; correct and timely distribution of annual forms W2; additional payrolls and manual checks. The Payroll Specialist is the point of contact for employee questions about their wages and ADP payroll processing, and assists the Sr. Payroll Manager and Human Resources team. This role can lead to opportunities in payroll and HRIS management within 18-24 months.
Duties and responsibilities
- Process semi-monthly payrolls for Boston, NY and DC staff using the firms payroll and HRIS system, ADP Workforce Now.
- Work with Sullivans Finance and Human Resources departments concerning relevant information on new hires, terminations, overtime, hour and salary changes, bonuses, voluntary and involuntary deductions.
- Manage payroll process from gathering information, confirming timecard accuracy, entering data, running reports and verifying payroll registers, to following up with employees and management as necessary.
- Provide payroll tax, manual check and wire information, pension and HSA contribution details to Staff Accountant; prepare payroll journal entries for Accounting Manager; furnish third party pension administrator with detailed employee contribution information.
- Prepare and distribute reports including detailed monthly and year-to-date payroll earnings report, monthly payroll summary for preparation of the firms headcount report, monthly family leave insurance reports, salary advance reconciliation, other specialized payroll reports as needed.
- Assist CFO and Sr. Payroll Manager with monthly Partner draws.
- Assist Sr. Payroll Manager with monthly London office payroll and reporting.
- Respond to management and employee questions and concerns regarding payroll, taxes and benefits; research new issues and regulations; offer suggestions and solutions; work with ADP to implement.
- Process manual payroll checks and calculations as needed.
- Assist with reports and payroll information for annual audits including workers compensation, pension, UK and insurances.
- Support Human Resources with monthly benefits billing and reporting.
- Ensure annual forms W2 are correct and meet all IRS and state requirements.
- Manage logins for state tax accounts such as DOES, MA TaxConnect, DOL.
- Perform additional duties and special projects as assigned.
Qualifications
- BA/BS or equivalent experience
- Minimum 3-5 years of payroll experience
- Attention to detail, confidentiality, thoroughness, strict timeframes, written and verbal communication, use of good judgement, strong focus on customer service
- Understanding of employee compensation, payroll taxes, and benefits
- Proficiency in Microsoft Excel; experience with ADP WFN a plus
The estimated starting base salary range for this position is $80,0000 - $110,000 . This estimate is based on our current market data, and the final offer will depend on the selected candidate's experience, qualifications, and other relevant factors.
Vacancy posted 2 days ago
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