Office Administrator

Job Description

Job Description

Position Title: Office Administrator

Position Summary

We are seeking a reliable, organized, and detail-oriented Office Administrator to join our growing construction company. This full-time, in-office position plays a key role in supporting daily operations, accounting functions, project administration, and customer/vendor communication. The ideal candidate is comfortable multitasking in a fast-paced environment and enjoys being part of a collaborative small-business team.

Key Responsibilities

• Answer and direct incoming phone calls and emails
• Greet customers, vendors, and visitors in a professional and friendly manner
• Organize and maintain contract documents, project files, and office records
• Process Accounts Payable (AP) and Accounts Receivable (AR)
• Create, track, and manage purchase orders and vendor invoices
• Assist with customer and vendor onboarding documentation
• Support sales staff with letters, proposals, scheduling, and administrative tasks
• Coordinate with vendors, subcontractors, customers, and field personnel
• Maintain office inventory levels and order office supplies as needed
• Assist with employee paperwork, time tracking, and administrative support using BusyBusy
• Update and maintain CRM systems and customer information
• Prepare reports, spreadsheets, and other business documents using Google Workspace
• Help ensure accurate filing and recordkeeping for projects and accounting
• Assist ownership and management with general office and administrative duties
• Support day-to-day office operations to help projects run efficiently

Qualifications & Skills

• Previous office administration experience required
• Construction industry experience preferred
• Experience with QuickBooks and basic accounting/bookkeeping procedures
• Knowledge of Accounts Payable and Accounts Receivable processes
• Proficiency with Google Workspace (Docs, Sheets, Gmail, Drive)
• Experience with CRM systems and office management software
• Familiarity with BusyBusy or similar workforce/time tracking systems is a plus
• Strong customer service and communication skills
• Excellent organizational and multitasking abilities
• Strong attention to detail and problem-solving skills
• Ability to work independently and manage priorities in a busy office environment
• Professional, dependable, and team-oriented attitude

What We Offer

• Competitive pay based on experience
• 401(k) with company matching
• Paid holidays
• Paid time off (PTO)
• Health, dental, and vision insurance
• Stable full-time position
• Opportunity to grow with the company