Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to join a busy accounting team. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys handling a mix of payables and receivables work in a fast-moving office setting. The role offers the chance to contribute across multiple accounting activities, partner with internal teams and external contacts, and support accurate financial operations for a growing field services organization.

Responsibilities:
• Manage day-to-day accounts payable activities, including reviewing, coding, and entering invoices for timely processing.
• Assist with accounts receivable tasks by preparing invoices, tracking payments, and supporting collection-related follow-up as needed.
• Process vendor documentation and maintain organized records to ensure transactions are properly supported and easy to retrieve.
• Review purchase orders and related backup to confirm alignment with billing and payment information.
• Handle field ticket processing and verify that required details are complete before submission into the accounting workflow.
• Support sales and use tax administration by gathering information, preparing documentation, and assisting with related accounting tasks.
• Communicate with vendors, customers, and internal departments to answer questions and resolve payment, billing, or documentation issues.
• Investigate discrepancies in financial records and help reconcile items to maintain accurate accounting data.
• Provide cross-functional support within the accounting team to help maintain continuity during absences or high-volume periods.
• Enter and maintain accounting information within CMiC to keep records current and reliable.• Experience performing full-cycle accounts payable work in a detail-focused accounting environment.
• Working knowledge of accounts receivable processes, including invoicing and payment support.
• Proficiency with Microsoft Excel, including the use of formulas for routine analysis and reporting.
• Ability to communicate effectively in Spanish in a business setting.
• Strong accuracy, organization, and attention to detail when handling financial documentation.
• Clear written and verbal communication skills with the ability to work effectively across departments.
• Ability to manage multiple priorities, meet deadlines, and work independently with limited supervision.
• Familiarity with purchase orders, reconciliations, billing functions, and sales tax support is preferred.